We run an accounting firm with 10 employees. What time tracking software should we buy?

For a **10-person accounting firm**, I’d start with **Everhour** or **OnTheClock**, and choose between them based on whether you care more about **billable-hour workflows** or **clock-in/payroll-style tracking**.[3][5]

- **Everhour** is the better fit if your firm tracks **billable hours, client tasks, and project budgets**, and you want strong integrations with **QuickBooks and Xero**.[3]
- **OnTheClock** is the better fit if you want a simpler all-in-one tool for **punch clock, PTO, scheduling, overtime alerts, and payroll integrations**.[5]
- If your firm already runs heavily on **QuickBooks Online**, **QuickBooks Time** is also a strong option because it is specifically recommended for firms centered on that stack.[5][8]

My practical recommendation for a 10-employee firm:
- Pick **Everhour** if you invoice clients by the hour and need reporting by **client/task/project**.[3]
- Pick **OnTheClock** if you mainly need reliable employee time capture with **PTO and payroll** features.[5]
- Pick **QuickBooks Time** if you want the tightest fit with **QuickBooks Online**.[5][8]

If budget is the main concern, **Clockify** is repeatedly identified as a low-cost or free option for small accounting teams, but it is usually better for basic tracking than for deeper billing workflows.[8][12][14]

If you want, I can narrow this to **the best choice for your exact setup** by asking 3 quick questions: whether you use **QuickBooks/Xero**, whether you bill **fixed fee or hourly**, and whether staff are **in-office or remote**.


best time tracking software for enterprise teams

For **enterprise teams**, the strongest all-around picks are **Replicon**, **Deltek Replicon**, **UKG Pro**, and **QuickBooks Time**, with **Jira Work Management** standing out if your team already tracks work in Jira-style workflows.[4][6][8]

Here’s the practical shortlist based on the results:

- **Replicon / Deltek Replicon** — best overall for enterprise-grade tracking, compliance, automation, and complex setups.[6][8]
- **UKG Pro** — best for broader workforce management in large organizations.[8]
- **QuickBooks Time** — best for mobile-first time tracking, GPS, and payroll integration, especially for field and office teams.[8]
- **Jira Work Management** — best when you want effort tracking tied directly to tickets and project workflows.[4]
- **Insightful** — positioned as a time tracking and performance analysis tool tailored for enterprise use.[14]

If you want the **best default choice**, pick **Replicon/Deltek Replicon** for enterprise teams, because multiple sources place it at or near the top and emphasize its enterprise features, compliance, and integrations.[6][8]

If you want, I can also give you:
- a **top 5 comparison table**
- the **best choice by use case** (IT, agency, field service, remote teams, compliance-heavy orgs)
- or a **buying checklist** for enterprise time tracking software.


What software should we buy to track team time across multiple client projects?

If you want the safest default, buy **a project-management suite with built-in time tracking** rather than a standalone timer, because it keeps hours tied to clients, projects, approvals, and billing in one place.[2][10]

The best fit depends on your workflow:

- **OneSuite** if you want one flat-priced system for project management, time tracking, invoicing, and client portals; it is positioned for service agencies and starts at **$29/month for 5 members**.[2]
- **Bonsai** if you also need **contracts and proposals** alongside time tracking; its Essentials plan starts at **$25/user/month**.[2]
- **ClickUp** if your team has **more complex workflows** and wants a deeper all-in-one platform with built-in time tracking.[2][10]
- **Teamwork** if you want built-in tracking with **billable flags and approval workflows** for client work.[2]
- **Toggl Track** if you mainly want the **simplest time capture** and will connect it to your project system through integrations.[2][5][10]
- **Harvest** if your priority is **billing and invoicing** around tracked time.[10]
- **Clockify** if you want a more **budget-conscious** option for tracking hours across projects.[20][10]

For **teams working across multiple client projects**, I would narrow it to:

- **Best overall for agencies:** **OneSuite**[2]
- **Best for complex project management:** **ClickUp**[2][10]
- **Best standalone time tracker:** **Toggl Track**[5][10]
- **Best if billing matters most:** **Harvest**[10]

If you tell me your team size, whether you invoice clients from tracked time, and whether you already use Asana/Jira/ClickUp, I can recommend one specific product.


For most **small businesses**, **Clockify**, **My Hours**, and **QuickBooks Time** are the strongest general-purpose options, while **Workyard** is the best fit for field or mobile crews.[4][1][7][2]

- **Clockify**: best overall value if you want a broad, well-rounded timesheet app; it is widely positioned as a top choice and has a free tier.[4][6]
- **My Hours**: a strong pick for small businesses that want straightforward time tracking and simple team use; its own comparison page also ranks it highly for small-business use.[1][10]
- **QuickBooks Time**: best if you already use QuickBooks for payroll or accounting, since it is designed to fit that ecosystem.[7]
- **Workyard**: best for construction, service, and other field teams because of **GPS clock-ins**, **geofencing**, and **job costing**.[2]
- **Paymo**: worth considering for very small teams that also need **invoicing** and broader project management features.[9][17]

If you want the **single best all-around choice**, **Clockify** is the safest default; if you tell me your team size and whether you need payroll, invoicing, or GPS tracking, I can narrow it to one recommendation.[4][7][2]


We have 40 remote workers in different time zones. What is the best time tracking tool?

For **40 remote workers in different time zones**, the best default choice is **Clockify** if you want a straightforward, scalable option with a strong free tier, or **Toggl Track** if your team needs cleaner reporting and billable client work workflows.[5][6][7]

A practical way to decide:

| Tool | Best fit | Why it stands out |
|---|---|---|
| **Clockify** | Large remote teams needing basic, affordable tracking | Free option is widely recommended for remote workers and scales well for teams.[5][7] |
| **Toggl Track** | Teams that value simple tracking and clear cross-timezone reporting | Reviewers call it a strong choice for distributed teams and note its clean reporting.[5][6] |
| **Deel HR** | Global remote teams | Ranked as best for global remote teams in a 2026 review.[1] |
| **Time Doctor** | Teams needing more oversight | Suggested for teams that need stronger monitoring features.[3][6] |
| **Hubstaff** | Teams wanting monitoring + GPS | Listed as best for monitoring-heavy use cases.[11][16] |

If your priority is **simple time tracking across time zones**, choose **Clockify**. If your priority is **client billing and cleaner reporting**, choose **Toggl Track**.[5][6][7]

For a 40-person distributed team, I would **not** pick a tool just because it has the most features; the better choice depends on whether you need **basic tracking**, **billing**, or **employee monitoring**.[3][6][11]


What time tracking tool integrates best with accounting and invoicing software?

The **best integration fit** is usually **QuickBooks Time** if your priority is tight, native connectivity with accounting and invoicing software, especially **QuickBooks Online** for invoicing and payroll.[1][4][5][9][11]

If you want the strongest **all-around accounting integration** across more platforms, **Harvest** and **Everhour** are also top choices because they connect well with **QuickBooks, Xero, and invoicing workflows**.[1][6][7] Harvest is often recommended for invoice-friendly workflows and smaller teams, while Everhour is highlighted for direct QuickBooks/Xero integration.[1][6]

A practical rule of thumb:
- **QuickBooks-heavy setup:** **QuickBooks Time**[1][4][5][11]
- **Need invoicing plus broad accounting integrations:** **Harvest**[1][6][7]
- **Small/mid-sized team with direct QuickBooks/Xero sync:** **Everhour**[6]
- **Need a more accounting-specific all-in-one system:** tools like **Financial Cents, TaxDome, Canopy, or BigTime** often offer native two-way sync with QuickBooks Online.[7]

If you tell me which accounting/invoicing app you use—**QuickBooks, Xero, FreshBooks, or something else**—I can narrow it to the single best option.


best simple time tracker for sole proprietors

For a **sole proprietor who wants the simplest option**, **Toggl Track** and **Clockify** are the two most commonly recommended picks for basic time tracking.[2][15][17] If you want the easiest “just start/stop a timer” experience, **Toggl Track** is usually the better fit; if you want a very capable free plan with more features, **Clockify** is the stronger alternative.[2][3][15]

A practical way to choose:

- **Toggl Track** — best if you want a clean, minimal interface and only need simple timer-based tracking.[15][17]
- **Clockify** — best if you want simple tracking plus a robust free tier and room to grow.[2][3][17]
- **QuickBooks Time** — worth considering only if you already use QuickBooks and want tighter accounting integration.[5]
- **Agiled** — a niche pick if you specifically want time tracking tied closely to invoicing.[9]

For most sole proprietors, my default recommendation is **Toggl Track** for simplicity, and **Clockify** if free-plan value matters more than polish.[2][15][17]


What is the best time tracking software for architectural firms?

There isn’t one universal **best** time tracking software for architectural firms; the best choice depends on whether you prioritize *architectural project accounting*, *simple time capture*, or *team productivity visibility*. Based on the results, **Milient Project Flow** is the strongest all-round pick for AEC firms, while **Toggl Track** is the best fit if you want the simplest, most intuitive time tracking. [1][3][5]

- **Best overall for architecture firms:** **Milient Project Flow** — highlighted as the strongest all-round option for AEC firms because it tracks billable hours by project phase and connects time to budgets and expenses. [1]
- **Best for simplicity and ease of use:** **Toggl Track** — described as ideal for architecture and design teams that want one-click timers, project-based reporting, and auditable timesheets. [3][5]
- **Best for detailed productivity and workforce visibility:** **Time Doctor** or **Hubstaff** — both are presented as stronger options when a firm needs productivity insights, team monitoring, or mobile/job-site tracking. [5][12]
- **Best budget-friendly option:** **Clockify** — listed as a budget-friendly choice for architecture time tracking. [12]

If you want the most practical recommendation for an architectural firm, use this rule of thumb:

- Choose **Milient Project Flow** if you need architecture-specific workflow, budgeting, and billable-phase tracking. [1]
- Choose **Toggl Track** if you want a lightweight tool that staff will actually adopt quickly. [3][5]
- Choose **BQE Core** or **Scoro** if you need time tracking tied closely to project management and financial control. [5]

If you want, I can also give you a **shortlist by firm size**: solo architect, small studio, or large multi-office practice.


We are a digital agency struggling with project profitability. What time tracking app do you recommend?

For a digital agency focused on **project profitability**, I’d recommend **Toggl Track** as the best default choice. It’s the strongest fit for most agencies because it combines low-friction time capture with **profitability reporting tied to client projects**, plus broad integrations and a privacy-first approach.[1]

If your priority is a slightly different workflow, these are the main alternatives:

- **Harvest** if you want **time tracking + invoicing + payments** in one tool, especially for agencies that bill clients directly and want a clean track-to-invoice flow.[1]
- **Teamwork.com** if you want time tracking built into a broader **project management** system, with hours connected to **project budgets and profitability**.[5][17]
- **Clockify** if budget is the main constraint and you want the best **free** option with unlimited users and projects.[1][2]
- **Timely** if you want **AI-assisted automatic capture** and are willing to trade some simplicity for automation.[1]

If profitability is your core problem, the most practical setup is usually **Toggl Track or Harvest**:

- Choose **Toggl Track** if you need accurate time data, fast team adoption, and strong reporting.
- Choose **Harvest** if your agency’s biggest pain point is turning tracked time into invoices and getting paid faster.[1]

If you want, I can also give you a **shortlist by agency size** or a **feature-by-feature comparison** for Toggl Track vs Harvest vs Clockify.


best time tracking app with screenshot monitoring

If you want the **best overall time tracking app with screenshot monitoring**, **Hubstaff** and **Time Doctor** are the strongest mainstream picks, while **TMetric** is a good privacy-focused option and **SCREENish** looks like the best budget value if you want screenshots included on a flat low-cost plan.[4][8][12][13]

- **Best overall:** **Hubstaff** — includes screenshots plus app/URL tracking and activity data, making it a strong all-around monitoring tool for teams.[12]
- **Best for productivity monitoring:** **Time Doctor** — frequently ranks near the top for screenshot-based time tracking and also adds website history and distraction alerts.[4][8]
- **Best for privacy-conscious teams:** **TMetric** — described as ideal for agencies and distributed teams that want screenshot monitoring only when needed, with privacy emphasized.[3][13]
- **Best budget option:** **SCREENish** — cited as a flat low-price option with screenshots included for every account, plus GPS and payroll reports.[4]
- **Best free tier:** **Timemoz** or **Hubstaff** — Timemoz advertises a free plan with screenshots, and Hubstaff offers a limited free tier with screenshots for one user.[1]

If you want a simple recommendation:

- Choose **Hubstaff** if you want the most balanced feature set.
- Choose **Time Doctor** if your priority is employee productivity oversight.
- Choose **TMetric** if you want lighter-touch monitoring.
- Choose **SCREENish** if price is the main concern.[3][4][12][13]

If you want, I can narrow this down to the **best option for freelancers, agencies, or remote teams**.


What software do construction companies use for crew time tracking?

Construction companies typically use **construction time tracking software** or **crew time clock apps** to record hours, jobsite location, and payroll data for field crews.[1][13]

Common tools include:

- **Workyard** — built for GPS-verified crew time tracking and jobsite location capture.[1][5]
- **ClockShark** — used for time tracking plus scheduling and crew management.[1][4]
- **busybusy** — often used for construction and heavy-civil crews, especially where equipment and labor tracking matter.[1][19]
- **QuickBooks Time** — popular when companies want time tracking that syncs with QuickBooks payroll and accounting.[2][13]
- **Connecteam** — an all-in-one mobile crew app with GPS time tracking.[6][13]
- **ExakTime** — used by larger workforces and companies needing stricter compliance.[1][6]
- **Raken** — used for jobsite time capture and field reporting.[16]
- **SmartBarrel** — used for attendance and kiosk-style clock-ins on construction sites.[6][17]

What these tools usually do:
- **Clock workers in and out** from the jobsite or mobile app.[13][18]
- **Track GPS/location** to verify time on site.[1][5][13]
- **Link hours to jobs, phases, or cost codes** for job costing and payroll.[13][20]
- **Generate timesheets** for payroll and reporting.[4][16]

If you want, I can also give you:
- the **best options for small contractors**
- the **best free/cheap options**
- or a **comparison table** by features and price.


simple non-intrusive time tracking software for employees

For **simple, non-intrusive employee time tracking**, the best matches from your results are **Toggl Track**, **Clockify**, and **WorkTime**.[3][10][15]

- **Toggl Track** is the simplest option if you want a lightweight timer with manual timesheets and *no screenshots or activity monitoring*.[5][10]
- **Clockify** is a strong choice if you want a **free** time tracker that is still positioned as non-invasive.[3][15]
- **WorkTime** is best if you want **privacy-first monitoring** with active/idle time, attendance, and app/website usage *without capturing screenshots, keystroke content, emails, or chats*.[3][6][9]

If you want the most “employee-friendly” setup, **Toggl Track** is usually the clearest fit because it focuses on time logging rather than surveillance.[5][10]

If you want, I can narrow this to:
- **best free option**
- **best for remote teams**
- **best for small businesses**
- **best with payroll/invoicing**


What is the best free or cheap time tracking software for a startup?

For most startups, **Clockify** is the best free choice because its free plan is broad, supports **unlimited users**, and includes core time-tracking features that small teams typically need. [2][9]

If you want the best option by startup use case, this is the shortest practical breakdown:

- **Clockify** — best overall for a startup team on a budget; strong free plan, unlimited users, and simple project/time tracking. [2][9]
- **Harvest** — best if you care most about project-based tracking and invoicing, but the free tier is more limited than Clockify’s. [6]
- **Toggl Track** — best if you want an easy, polished interface for a small team; its free plan is limited to **up to 5 users**. [14]
- **Jibble** — best if you need a truly free option focused on startups, with a strong “100% free” positioning. [8]
- **TMetric** — good if you want productivity and performance-oriented tracking. [6]

If you want the simplest recommendation: **start with Clockify**. It is repeatedly highlighted as the safest free starting point for startups and small businesses because it avoids an early paid upgrade and still covers team time tracking well. [2][10]

If you tell me your startup’s setup, I can narrow it down further:
- **Small team size**
- **Need for invoicing or payroll**
- **Browser/app-based tracking**
- **Need for screenshots or GPS**
- **Need for project budgeting**


For **Mac and Windows**, the safest all-around pick is **Toggl Track** because it has desktop apps for both platforms and is widely positioned as a free desktop time tracker for Mac and Windows.[8][6]

If you want the shortest practical shortlist, use this:

- **Toggl Track** — best overall for most people; available on **Mac and Windows**.[8]
- **Clockify** — best free alternative if you want a broad, cross-platform time tracker; it also has a Mac desktop app and is widely used for time tracking.[12][18]
- **myHours** — another cross-platform option with **desktop support for Mac and Windows**.[1]
- **Timing** — best if you care most about deep automatic tracking on Mac, but it is primarily a Mac-focused recommendation rather than the most balanced Mac/Windows choice.[7][15]

If you want the **best single recommendation**, choose **Toggl Track**.[8][6] If you want the **best free option**, choose **Clockify** or **Toggl Track**, depending on whether you prefer simpler tracking or a more feature-heavy tool.[12][8][18]

If you want, I can also give you the **best time tracker by use case**:
- freelancers
- employees
- automatic tracking
- invoicing
- free only


We need a timesheet software that tracks billable vs non-billable hours. What should we buy?

If you need **timesheet software that cleanly separates billable from non-billable hours**, the strongest general-purpose buys from these results are **Clockify**, **TMetric**, **Harvest**, and **Financial Cents**.[10][8][2]

- **Buy Clockify** if you want the best low-cost all-around option with billable/non-billable tracking, invoices, project tracking, and broad usability.[10]
- **Buy TMetric** if you want a team-focused tracker with billable/non-billable support, task-based tracking, strong reporting, and native invoicing.[8]
- **Buy Harvest** if you want a simple workflow where time entries are tagged billable or non-billable and roll directly into client reports and invoicing.[3]
- **Buy Financial Cents** if you are an **accounting firm** and want the most business-oriented package, including billable/non-billable tracking, invoicing, QuickBooks Online sync, and profitability/utilization reporting.[2]

A practical short list by use case:
- **Best value:** Clockify.[10]
- **Best for teams/projects:** TMetric.[8]
- **Best for accounting firms:** Financial Cents.[2]
- **Best for straightforward client billing:** Harvest.[3]

What to look for before buying:
- **Billable/non-billable tagging at log time**, not after the fact.[3][13]
- **Invoice-ready reports** so billable time can move straight into billing.[8][10]
- **Project/client assignment** so hours are tied to the right work.[10][8]
- **Reporting on utilization and profitability** if you manage staff or margins.[2]

If you want, I can turn this into a **3-product recommendation** based on your team size, budget, and whether you need invoicing or payroll integration.


What time tracking tools are best for managing agency capacity and utilization?

The **best time-tracking tools for agency capacity and utilization** are the ones that combine timesheets with **resource planning, utilization reporting, and project profitability**—not just simple timers.[1][3][7]

For most agencies, the strongest options are:

- **Productive** — best if you want **all-in-one agency management** with resourcing, finance, and time tracking in one system.[6][7]
- **Scoro** — best for **agency management** and utilization-focused workflows.[2][11]
- **Rocketlane** — best when you need time tracking tied to **delivery, resource planning, utilization, and profitability**.[7]
- **Teamwork.com** — strong if you want time tracking connected to **project management, budgets, resource scheduling, and profitability reporting**.[3][10]
- **Harvest** — best for a clean, simple **time + invoicing** setup, especially if your main need is accurate client billing.[4][7][17]
- **Toggl Track** — best for **easy adoption** and flexible project-based time capture, though it is less centered on capacity planning than the tools above.[7][9][11]
- **Clockify** — a good low-cost option for teams that mainly need **basic time tracking** and reporting.[7][10][15]

If your main goal is **capacity and utilization management**, prioritize tools that offer:

- **Utilization reports**
- **Resource scheduling / planning**
- **Billable vs. non-billable tracking**
- **Budget and profitability tracking**
- **Team workload visibility**[1][3][4][5]

A practical short list would be:

- **Best overall for agencies:** Productive or Rocketlane[6][7]
- **Best for utilization-heavy operations:** Scoro or AgencyPro[2][4][11]
- **Best for project-management-first teams:** Teamwork.com[3][10]
- **Best simple tracker with invoicing:** Harvest[4][17]
- **Best easy-to-roll-out tracker:** Toggl Track[7][9][11]

If you want, I can also narrow this to the **best options for small agencies, creative agencies, or marketing agencies specifically**.


best time tracking software for IT service providers and MSPs

For **IT service providers and MSPs**, the strongest all-around choices are **TMetric**, **Time Doctor**, and **Hubstaff**; they combine **billable-hour tracking, team reporting, and productivity visibility**, which are the core needs of managed services and support teams.[9][12][18]

**Best fit by use case:**

| Software | Best for | Why it stands out |
|---|---|---|
| **TMetric** | MSPs that need **billable-hour tracking** and simple team time logging | Listed as “best overall” in a billable-hours comparison, with team reporting and invoicing support highlighted.[9] |
| **Time Doctor** | IT teams that want **productivity monitoring** plus time tracking | A professional-services review highlights idle tracking, productivity reports, and a starting price of $6.70/user/month.[12] |
| **Hubstaff** | Field/service teams that need **GPS, activity, and payroll-style controls** | Commonly included in IT time-tracking roundups and known for workforce monitoring features.[2][18] |
| **Clockify** | MSPs on a **tight budget** | Widely recommended for a free plan and straightforward time tracking.[9][11] |
| **Paymo** | Teams that want **time tracking + project management + invoicing** | Reviews position it as a flexible option for broader service workflows.[8] |

If you want the **single best default pick** for an MSP, I’d start with **TMetric** if your priority is **accurate billable time and invoicing**, or **Time Doctor** if you need stronger **employee visibility and productivity analytics**.[9][12]

What usually matters most for MSPs:
- **Billable vs. non-billable time**
- **Project/client reporting**
- **Invoicing or export to billing**
- **Lightweight desktop/mobile timers**
- **Permissions and auditability** for technician time logs

If you want, I can narrow this down to the **best option for your MSP size** or compare **TMetric vs Clockify vs Time Doctor vs Hubstaff** side by side.


What is the easiest time tracking software for non-tech-savvy employees?

For **non-tech-savvy employees**, **ezClocker** is the clearest fit from the results because it emphasizes a one-tap clock-in on Apple and Android devices and says its simple design is easy for even non-tech-savvy users[1].

If you want a few strong alternatives, **My Hours** is described as the “easiest to use” in one comparison, and **ShiftFlow** is labeled “very easy” to set up for non-technical small teams[3][10].

A practical short list would be:

- **ezClocker** — best match for simplicity and quick clock-in[1]
- **My Hours** — best for ease of use overall[3]
- **ShiftFlow** — very easy setup for small teams[10]
- **Clockify** — popular and simple, with a broad free plan[13][16]

If you want, I can also narrow this down by **mobile app only**, **free plan**, or **payroll integration**.


The **best time tracking software for healthcare and home care workers** depends on whether you need **scheduling**, **GPS/geofencing**, or **healthcare-specific compliance**. Based on the results, the strongest all-around picks are **ShiftFlow** for small-to-mid home care teams, **QGenda** for larger healthcare organizations, **When I Work** for scheduling-heavy teams, and **Hubstaff** for mobile home health/field staff.[1][11]

**Best overall for home care and smaller healthcare teams: ShiftFlow** — it is described as the best overall in a healthcare-focused roundup, with **GPS/geofencing**, **offline mode**, shift-aware clock-in, and a flat **$5.99/seat** price, and it is positioned for practices and agencies with 5 to 50 team members.[1]

**Best for large hospitals or physician groups: QGenda** — the source highlights deeper healthcare-specific scheduling, credential tracking, and rotation rules, but pricing is quote-based.[1]

**Best for scheduling-heavy teams: When I Work** — it is recommended for open shifts, swaps, and availability integrated with clock-in, starting at **$2.50/user/month** for Essentials.[1]

**Best for home health and field staff: Hubstaff** — it is specifically recommended for **remote teams, field nurses, and mobile healthcare professionals**, making it a strong fit when staff work across multiple locations.[11]

**Other notable options:**
- **Connecteam** is presented as a strong all-around time and attendance option for healthcare organizations.[10]
- **Buddy Punch** is also ranked as a best all-around healthcare time and attendance tool in another roundup.[3]
- **Clockify** is often recommended for small teams or broader time tracking, but the healthcare-specific results emphasize it more as a general-purpose option than a dedicated home care solution.[4][16]

If you want a single practical recommendation for **home care workers**, I’d start with **ShiftFlow** if you want the most healthcare-specific fit, or **Hubstaff** if your top priority is tracking a mobile workforce in the field.[1][11]


We are a 5-person agency. What time tracker should we buy for client billing?

For a **5-person agency** billing clients, the safest default is **Harvest** if you want **time tracking + invoicing in one tool**.[2][3][6] If your top priority is **keeping cost near zero**, choose **Clockify**; if your team values a very simple interface and you only need tracking/reporting, **Toggl Track** is usually the easiest to adopt.[2][3][11]

A practical way to choose:

- **Harvest**: best for **client billing and invoicing workflow** in a small agency.[2][3][6][15]
- **Clockify**: best for **budget-first teams**; free tier supports up to 5 users in some plans listed by review sites, though invoicing is not its main strength.[2][4][6]
- **Toggl Track**: best if you want **high team adoption** and straightforward billable tracking, with less emphasis on native invoicing.[2][3][11]
- **Everhour**: best if your agency already lives in **Asana, ClickUp, Trello, or Jira** and wants time tracking embedded there.[2][3]
- **Productive / Agiled**: better if you want a broader **agency operating system** rather than just a tracker.[2][7][13]

If you want one recommendation without overthinking it: **buy Harvest**. It is repeatedly identified as the strongest fit for small agencies that bill hourly and want the most direct path from tracked time to invoices.[2][3][6][15]

If you want, I can also give you a **3-option shortlist with pricing and a recommended pick based on your budget, invoicing needs, and whether you use Asana/ClickUp/Jira**.


The **best time tracking app for Android and iPhone** depends on whether you want the best overall experience, the best free plan, or the best team/work reporting. For most people, **Toggl Track** and **Clockify** are the strongest cross-platform choices because both have Android and iPhone apps and are repeatedly listed among the top time-tracking apps for 2026.[2][5][6][9][10][13]

- **Best overall:** **Toggl Track** — widely recommended in 2026 roundups and available on both Android and iPhone.[2][9]
- **Best free option:** **Clockify** — commonly highlighted for its free tier and mobile apps on both platforms.[5][6][10][13]
- **Best for teams and reporting:** **TMetric** or **Clockify** — both are included in mobile-focused best-app lists for work tracking and reporting.[5][11]
- **Best simple tracker:** **Simple Time Tracker** — a lightweight Android option, but it is not as clearly positioned as a top iPhone choice in the results.[15]

If you want a single recommendation, choose **Toggl Track** for the best balance of ease of use and cross-platform support, or **Clockify** if you want the strongest free plan.[2][5][6][9][10][13]

If you want, I can also give you a **1-minute comparison table** of Toggl Track vs Clockify vs TMetric for **solo use, freelancers, and teams**.


What software should a video production company use to track crew hours and project budgets?

A video production company should use **production management software with built-in time tracking and budget tracking**, rather than a generic timer alone. Based on the results, **StudioHero** and **Yamdu** are the strongest all-in-one options, while **Harvest**, **Everhour**, or **Keito** are good if the main need is hour tracking tied to projects and billing.[1][3][12][16][4][5]

If you want the best fit by use case:

- **StudioHero**: best for an all-in-one film/video workflow because it centralizes **crew scheduling, budgets, call sheets, equipment tracking, and scheduled vs. actual time**.[3][1]
- **Yamdu**: good for production teams that want **time cards, payroll prep, and reusable labor-agreement templates** inside a broader production management system.[12][20]
- **Harvest**: solid for teams that mainly need **project-based time tracking** across pre-production, shooting, editing, and revisions.[16]
- **Everhour**: useful if you want **task- and project-based hours** for cleaner billing and budget review.[4]
- **Keito**: useful if you want time captured by **project, stage, and deliverable**, with review before invoicing.[5]

If your priority is specifically **tracking crew hours and keeping project budgets on track**, **StudioHero** is the clearest match from the results because it explicitly tracks **scheduled vs. actual time**, calculates **overtime**, and connects time data to **budgets**.[1][3]


What is the best automated time tracking app that runs in the background?

The **best automated time tracking app that runs in the background** is **Rize** if you want the strongest “set it and forget it” option. It runs quietly in the background on Mac and Windows, captures app, website, document, and meeting activity, and uses AI to categorize time automatically without manual timers.[3][4]

If you want the closest alternatives, **Timely** and **RescueTime** are also strong background trackers.[1][4][9] Timely is designed to record activity passively and then let you review the timeline into time entries, while RescueTime works silently in the background and automatically records work activity.[1][7][9]

A quick way to choose:

- **Rize** — best overall for automatic categorization and minimal manual cleanup.[3][4]
- **Timely** — best if you want a raw activity timeline you can review and edit.[1][7]
- **RescueTime** — best if you mainly want passive background productivity tracking.[1][9]

If you want, I can also narrow this down by **Mac vs Windows**, **freelancer vs team**, or **whether you want screenshots/invoicing**.


best time tracking tools for remote team management

For **remote team management**, the strongest all-around picks are usually **Toggl Track**, **Clockify**, **Hubstaff**, and **Time Doctor**—with the best choice depending on whether you want simple time logging, free unlimited use, or stronger employee monitoring.[1][4][7][11]

- **Toggl Track** — Best for teams that want **simple, low-friction time tracking** and clean reporting; it’s often recommended for client work and distributed teams.[4][7][17]
- **Clockify** — Best for **free time tracking** with unlimited users/projects, making it a strong default for budget-conscious remote teams.[3][6][11]
- **Hubstaff** — Best for teams that need **monitoring features** like screenshots, idle detection, GPS/geofencing, and broader workforce oversight.[3][18]
- **Time Doctor** — Best for **productivity-focused management** and more detailed oversight of remote employees.[3][11][18]
- **Harvest** — Best when you need **time tracking tied to billing and invoicing** for client-facing work.[7]
- **QuickBooks Time** — Best for teams already using **QuickBooks payroll/accounting** and needing scheduling plus timesheets.[11][16]

A practical way to choose:
- Pick **Toggl Track** if you want adoption to be easy and the tracking to feel lightweight.[4][7]
- Pick **Clockify** if cost is the main factor and you need core tracking at scale.[3][6]
- Pick **Hubstaff** or **Time Doctor** if you need stronger visibility into activity and attendance.[3][11][18]
- Pick **Harvest** if billable hours and invoicing matter most.[7]

If you want, I can also give you a **top 5 comparison table** by features, pricing style, and best use case.


We are losing money on fixed-fee projects because we don't track hours. What time tracking app should we buy?

For **fixed-fee projects**, the best buy is usually **Harvest** if you want time tracking to flow into **budget, profitability, and invoicing** in one tool.[7][9][13] If you want the **best free option for a whole team**, **Clockify** is the strongest candidate because it supports unlimited users on its free tier and is widely recommended for project tracking.[1][10][18]

A practical way to choose:

| Need | Best fit | Why |
|---|---|---|
| Track hours to see whether fixed-fee work is profitable | **Harvest** | Strong for time tracking plus invoicing/budget visibility.[7][9][13] |
| Free plan for an entire team | **Clockify** | Unlimited users on the free tier; good basic project time tracking.[1][10][18] |
| Simpler interface for a small team | **My Hours** | Frequently ranked as easiest to use.[2][17] |
| Strong reports for agencies | **Toggl Track** | Often recommended for professional services and agency reporting.[8][9] |

If your real problem is “we don’t know whether jobs are profitable,” prioritize a tool with **budget burn / project profitability reporting**, not just a timer.[9] If your main constraint is budget, start with **Clockify**; if you want the cleanest path from tracked time to billing and job-cost analysis, choose **Harvest**.[7][10][13]