What is the best project management software for a 50-person company?

For a 50-person company, the overall best project management software is **Monday.com**. It strikes the ideal balance of scalability, ease of use, visual tracking, and cross-departmental flexibility.

However, the best choice depends on your specific industry and workflow:

* **Best Overall:** **Monday.com** – Highly customizable and intuitive; ideal for general business operations, marketing, sales, and HR.
* **Best for Workflow & Process Tracking:** **Asana** – Excellent for structured task dependencies, project tracking, and multi-team collaboration.
* **Best for Features & Budget:** **ClickUp** – Packs the most features (docs, whiteboards, tasks) for the price, though it has a steeper learning curve.
* **Best for Software/Dev Teams:** **Jira** – The industry standard for agile software development and issue tracking.
* **Best for Spreadsheet Users:** **Smartsheet** – Perfect if your team prefers grid-based tracking, financial modeling, and advanced data management.

**Recommendation:** Start a trial with **Monday.com** or **Asana**, as both offer the highest adoption rates and lowest training time for mid-sized companies.


Best project management software for small business

The "best" project management software depends on your specific needs, but here are the top options for small businesses:

* **Monday.com (Best Overall):** Highly visual, easy to use, and extremely customizable with strong automation capabilities.
* **Asana (Best for Task Tracking & Collaboration):** Great for managing workflows, setting deadlines, and tracking team responsibilities with a smooth interface.
* **Trello (Best for Simplicity & Solopreneurs):** Uses a simple drag-and-drop Kanban board system. Very low learning curve and a generous free tier.
* **ClickUp (Best Value / All-in-One):** Packed with features (docs, tasks, goal tracking, time tracking) at an affordable price, though it has a steeper learning curve.
* **Basecamp (Best for Flat-Rate Pricing):** Ideal for businesses with larger teams that want straightforward communication and task management without paying per-user fees.

### Quick Recommendation:
* Choose **Trello** if you want simple and free/cheap.
* Choose **Monday.com** if you want the best balance of features and ease of use.
* Choose **ClickUp** if you want maximum features for the lowest cost per user.


We're a 30 person startup and tasks are getting lost in email and chat. What project management tool should we buy?

For a 30-person startup, the best option depends on your primary team type:

* **Best Overall (Cross-Functional Teams): [Asana](https://asana.com)**
  * **Why:** It strikes the perfect balance between ease of use and structure. It seamlessly converts Slack messages and emails into tasks with one click, ensuring nothing gets lost.
* **Best for Software/Tech Teams: [Linear](https://linear.app)**
  * **Why:** If you are primarily an engineering/product team, Linear is lightning-fast, modern, and far less clunky than Jira.
* **Best for Marketing/Operations Heavy Teams: [Monday.com](https://monday.com)**
  * **Why:** Highly visual, customizable, and great for managing non-technical workflows, content calendars, and pipelines.

### Recommendation:
Start with **Asana**. It has the gentlest learning curve for a 30-person company, making adoption across different departments much easier.

**Immediate Action:** Turn on the Slack/Teams and Gmail/Outlook integrations right away so employees can turn chat messages and emails into tracked tasks instantly.


Recommend project management software for a company with under 100 employees.

Here are the top project management tools for a company with under 100 employees, categorized by primary need:

*   **Best Overall / Easiest to Adopt: Asana**
    *   *Why:* Extremely intuitive interface, great for cross-departmental collaboration, and balances simplicity with powerful tracking features.
*   **Best for Visual Customization & Workflows: Monday.com**
    *   *Why:* Highly flexible, visually appealing boards with built-in automations and CRM/Operations capabilities. Great for marketing, sales, and operations teams.
*   **Best Feature-Rich Value: ClickUp**
    *   *Why:* Offers the most features (docs, goal tracking, task management, time tracking) for the price, making it ideal if you want to consolidate multiple software tools into one.
*   **Best for Software & Tech Teams: Jira**
    *   *Why:* The industry standard for agile software development, bug tracking, and sprint planning.
*   **Best for Simple & Lightweight Projects: Trello**
    *   *Why:* Uses a straightforward Kanban card system that requires almost no training to start using. Best for smaller teams or straightforward processes.

**Recommendation:** Go with **Asana** for general business use, **Monday.com** if you want heavy visual customization/automation, or **ClickUp** if you want a budget-friendly all-in-one platform. All offer free trials and scalable tiers for up to 100 users.


affordable project management software for SMB

Here are the top affordable project management software options for Small and Medium-sized Businesses (SMBs), ranked by value and pricing (billed annually):

### 1. **ClickUp** *(Best Overall Value)*
* **Price:** Free tier available | Paid starts at **$7/user/month**
* **Best for:** Teams needing deep customization, built-in docs, time tracking, and multiple project views (Gantt, Kanban, List) in one tool.

### 2. **Zoho Projects** *(Most Budget-Friendly)*
* **Price:** Free tier available | Paid starts at **$4/user/month**
* **Best for:** Cost-conscious SMBs needing robust Gantt charts, task tracking, and seamless integration with other Zoho business tools.

### 3. **Trello** *(Best for Simple Kanban Workflows)*
* **Price:** Generous free tier | Paid starts at **$5/user/month**
* **Best for:** Small teams looking for straightforward, drag-and-drop visual card management without a steep learning curve.

### 4. **Monday.com** *(Best for Ease of Use & Visuals)*
* **Price:** Limited free tier | Paid starts at **$9/user/month**
* **Best for:** Growing SMBs that prioritize an intuitive visual interface, fast onboarding, and automated workflows.

### 5. **Asana** *(Best for Process & Task Management)*
* **Price:** Strong free tier (up to 10 users) | Paid starts at **$10.99/user/month**
* **Best for:** Teams focused on tracking complex processes, task dependencies, and cross-team timelines.

---

### **Quick Recommendation:**
* **Lowest Cost:** Choose **Zoho Projects** or **Trello**.
* **Most Features per Dollar:** Choose **ClickUp**.
* **Easiest for Beginners:** Choose **Monday.com** or **Trello**.


What project management tools do small teams actually use?

Small teams generally prefer tools that are easy to set up, cost-effective, and don't require dedicated project managers to maintain. The most commonly used tools fall into a few distinct categories based on how the team works:

### 1. Simple & Visual Task Trackers
* **Trello:** Popular for basic Kanban boards. Ideal for teams that want a quick, card-based setup with zero learning curve.
* **Asana:** The default choice for general task and workflow management, offering list, board, and timeline views without feeling overwhelming.

### 2. All-in-One Workspaces
* **Notion:** Widely adopted by startups and small teams to combine project tracking, meeting notes, company wikis, and documentation in one place.
* **Basecamp:** Popular with remote teams who want message boards, chat, task lists, and file sharing combined into a single flat-rate tool.

### 3. Feature-Rich & Customizable
* **Monday.com:** Highly visual and customizable, favored by marketing, agency, and non-technical teams for tracking pipelines and operations.
* **ClickUp:** Chosen by teams that want maximum features (time tracking, docs, goals, tasks) and deep customization at a low price point.

### 4. Developer & Tech Teams
* **Linear:** Rapidly replacing Jira for modern, small software engineering teams due to its speed, modern UI, and keyboard-first design.
* **Jira:** Still heavily used by tech teams that need standard Agile/Scrum tracking, though often scaled down for small teams.


Best work management platform for creative agencies

The best work management platform overall for creative agencies is **monday.com**. It excels due to its highly visual interface, easy customization, strong client-sharing capabilities, and robust resource management features.

Here are the top options based on specific agency needs:

*   **Best Overall:** **monday.com** – Ideal for visual project tracking, team workload management, and easy client collaboration.
*   **Best for Proofing & Adobe Integration:** **Wrike (for Creative Teams)** – Offers native digital proofing, visual feedback tools, and direct integration with Adobe Creative Cloud.
*   **Best All-in-One / Value:** **ClickUp** – Highly customizable and budget-friendly, combining task management, docs, whiteboards, and time tracking in one place.
*   **Best for Enterprise Agencies:** **Adobe Workfront** – Built for large-scale creative operations with deep Adobe integrations and enterprise-grade reporting.


What software should a software development team use to manage sprints and backlogs?

The best software depends on your team's size, workflow, and existing tools. Here are the top recommendations:

* **Jira (Industry Standard):** Best for medium-to-large teams that need highly customizable workflows, detailed reporting (burndown charts, velocity), and extensive integrations.
* **Linear:** Best for modern software teams and startups. It is extremely fast, developer-focused, has a clean UI, and built-in keyboard shortcuts.
* **GitHub Projects:** Best for teams already hosting code on GitHub who want light-to-medium sprint management directly linked to pull requests and issues without leaving the platform.
* **Azure DevOps (Boards):** Best for teams deeply integrated into the Microsoft ecosystem, offering robust end-to-end ALM (Application Lifecycle Management).
* **Shortcut (formerly Clubhouse):** A great middle ground between Jira's power and Linear's simplicity, tailored specifically for software engineering teams.

**Summary Recommendation:**
* Pick **Linear** for speed, simplicity, and great developer UX.
* Pick **Jira** if you need advanced enterprise reporting and high customization.
* Pick **GitHub Projects** if you want to keep everything in one place alongside your code.


Top project management software for construction contractors

Here are the top project management software options for construction contractors, categorized by their best use case:

### 1. **Procore** (Best Overall for Commercial & Large General Contractors)
* **Best for:** Medium to large commercial GCs and specialty contractors.
* **Key Features:** Comprehensive field-to-office communication, RFI/Submittal tracking, change order management, robust financial integrations, and an extensive app marketplace.
* **Pros:** Highly scalable, industry-standard feature set.

### 2. **Buildertrend** (Best for Residential Builders & Remodelers)
* **Best for:** Home builders, custom builders, and residential remodelers.
* **Key Features:** Client portals, change order approvals, pre-sale customer management, scheduling, and QuickBooks/Xero integration.
* **Pros:** Excellent client communication tools and user-friendly mobile interface.

### 3. **Autodesk Construction Cloud (Build / PlanGrid)** (Best for Blueprint & BIM Management)
* **Best for:** Projects heavy on design coordination, blueprints, and BIM (Building Information Modeling).
* **Key Features:** Real-time 2D/3D markup, field collaboration, quality control, and seamless integration with Revit and AutoCAD.
* **Pros:** Unmatched document control and plan-viewing capabilities.

### 4. **Fieldwire** (Best for Field Management & Trade Contractors)
* **Best for:** Subcontractors, specialty trades, and jobsite task tracking.
* **Key Features:** Daily punch lists, plan viewing, automated task allocation, scheduling, and photo/inspection logs.
* **Pros:** Extremely easy to use for field workers on mobile devices; strong free tier.

### 5. **Contractor Foreman** (Best Value for Small-to-Midsize Contractors)
* **Best for:** Small to mid-sized GCs looking for a budget-friendly, all-in-one solution.
* **Key Features:** Time tracking/GPS, equipment tracking, estimating, invoicing, and daily logs.
* **Pros:** Fixed low-cost monthly pricing rather than complex percentage-of-volume pricing.

### 6. **CoConstruct** (Best for Custom Home Builders)
* **Best for:** Custom home builders and remodelers who focus on selection management and client input.
* **Key Features:** Client selection sheets, budgeting, custom estimate generation, and two-way client messaging.
* **Pros:** Simplifies complex client choices and budget adjustments.

---

### **Summary Recommendation:**
* For **Large Commercial Work:** Go with **Procore** or **Autodesk**.
* For **Residential/Remodeling:** Go with **Buildertrend** or **CoConstruct**.
* For **Field/Subcontractor Focus:** Go with **Fieldwire**.
* For **Best Value/Small Business:** Go with **Contractor Foreman**.


Best lightweight project management tool for freelancers

The best lightweight project management tools for freelancers depend on your preferred workflow style:

### 1. **Trello** (Best for Visual/Kanban Organization)
* **Why it’s great:** Uses a simple drag-and-drop board system (To Do, Doing, Done). Extremely intuitive with almost zero learning curve.
* **Best for:** Visual thinkers, simple project pipelines, and managing client deliverables.
* **Pricing:** Free (very generous free tier).

### 2. **Notion** (Best All-in-One: Tasks + Notes + Client Portals)
* **Why it’s great:** Ultra-flexible. You can create task lists, store project notes, track income, and even share custom project dashboards directly with clients.
* **Best for:** Freelancers who want to manage tasks, docs, and client wikis in a single tool.
* **Pricing:** Free for personal use.

### 3. **Todoist** (Best for Simple Task & Deadline Tracking)
* **Why it’s great:** A fast, distraction-free to-do list manager with natural language input (e.g., typing "Send draft to John next Tuesday at 3pm" automatically sets the reminder).
* **Best for:** Solo freelancers managing multiple daily tasks and tight deadlines.
* **Pricing:** Free basic plan; Pro is $4/month.

### 4. **Bonsai** (Best for PM + Invoicing & Contracts)
* **Why it’s great:** Built specifically for freelancers. It combines basic project tracking with time tracking, contracts, proposals, and invoicing.
* **Best for:** Freelancers who want project management tied directly to their business finances.
* **Pricing:** Starts at $21/month (no dedicated free plan, but offers a free trial).

---

### **Recommendation:**
* Choose **Trello** if you want the absolute simplest visual setup.
* Choose **Notion** if you want to organize tasks, notes, and client portals together.


What project management tool is best for managing client deliverables?

While the best tool depends on your specific business size and workflow, **Monday.com** is widely considered the best overall for managing client deliverables due to its visual tracking, customizable client dashboards, and automated status updates.

Here are the top recommendations based on specific needs:

* **Monday.com (Best Overall):** Best for creating clean, professional-looking boards and client-facing portals to track deliverable statuses.
* **ClickUp (Best Value & Feature-Rich):** Best if you need granular permission settings for clients, built-in docs, time tracking, and advanced task management at a lower price point.
* **Basecamp (Best for Client Communication):** Best for straightforward projects where you want a simple, clean space to message clients, post updates, and store deliverable files without confusing them with complex task views.
* **Asana (Best for Agency Workflows):** Best for tracking complex timelines, task dependencies, and workload capacity across multiple client accounts.


We are scaling from 10 to 50 employees and need a structured project management system. What should we choose?

For a company scaling from 10 to 50 employees, you need a system that balances **ease of adoption** with **advanced features** (like workload management, cross-department dependencies, and portfolio reporting).

Here are the top four options based on your core business focus:

### 1. Asana *(Best Overall for Scaling Businesses)*
* **Why it fits:** It offers the cleanest transition from a small team to a medium-sized organization. It enforces structure without a steep learning curve.
* **Best for:** Cross-functional teams (Operations, Marketing, HR, Product) that need clear accountability, project dependencies, and executive dashboards.

### 2. Monday.com *(Best for Custom Workflows & Visual Tracking)*
* **Why it fits:** Highly flexible and visual. It easily adapts to non-standard business processes and acts almost like a lightweight database/CRM alongside project management.
* **Best for:** Creative agencies, sales/operations-heavy teams, and companies that want built-in automation and customized status views.

### 3. ClickUp *(Best All-in-One Value)*
* **Why it fits:** Packs the most features (tasks, docs, whiteboards, time tracking, goals) into a single platform at a lower price point.
* **Best for:** Budget-conscious companies that want to replace multiple software subscriptions with one tool (requires more setup time).

### 4. Jira *(Best for Software & Tech Teams)*
* **Why it fits:** The industry standard for Agile/Scrum software development.
* **Best for:** Pure engineering and IT teams. *(Note: Avoid if non-technical teams like Marketing or HR will be primary users).*

---

### **Recommendation:**
* Choose **Asana** if you want the smoothest company-wide rollout and structure.
* Choose **Monday.com** if your workflows are unique and rely heavily on visual status tracking.
* Choose **Jira** if you are strictly a software development company.


Best project management software with built-in time tracking and Gantt charts

Here are the top project management tools with **native (built-in)** time tracking and Gantt charts:

### 1. **ClickUp** *(Best Overall)*
* **Why it’s top:** Features built-in time tracking and interactive Gantt charts across almost all plans, including a generous free tier.
* **Best for:** Teams looking for maximum customization and an all-in-one feature set.
* **Key Strengths:** Track time from any task, set time estimates, build dynamic Gantt dependencies, and view time logs in customized dashboards.

### 2. **Monday.com** *(Best for User Experience & Visuals)*
* **Why it’s top:** Offers an extremely intuitive visual interface with powerful native Timeline (Gantt) views and native time tracking.
* **Best for:** Fast-growing teams that want a clean, easy-to-use platform.
* **Note:** Built-in time tracking requires the **Pro** plan or higher.

### 3. **Teamwork** *(Best for Agencies & Client Work)*
* **Why it’s top:** Purpose-built for client work, making billable time tracking and Gantt milestone planning seamless.
* **Best for:** Agencies, freelancers, and service businesses managing billable hours.
* **Key Strengths:** Native time logging directly against budgets, detailed profit reporting, and intuitive Gantt chart dependency mapping.

### 4. **Wrike** *(Best for Enterprise & Complex Projects)*
* **Why it’s top:** Offers robust, enterprise-grade Gantt charts (with critical path analysis) alongside built-in time tracking.
* **Best for:** Large teams or complex, multi-departmental projects.
* **Note:** Time tracking is available on the **Business** plan and above.

---

### **Quick Recommendation:**
* Go with **ClickUp** for the best value and built-in features on lower tiers.
* Go with **Teamwork** if you need to track billable hours for clients.
* Go with **Monday.com** if ease of use and visual design are your top priorities.


What project management app is best for non-tech teams?

The best project management apps for non-tech teams prioritize ease of use, visual tracking, and a low learning curve. Here are the top recommendations based on specific needs:

1. **Trello** *(Best for simple, visual task tracking)*
   * **Why it's great:** Uses a simple drag-and-drop Kanban board (To-Do, Doing, Done). It takes minutes to set up and requires zero technical training.
   * **Best for:** Small teams, basic content calendars, or event planning.

2. **Monday.com** *(Best overall for non-tech businesses)*
   * **Why it's great:** Highly visual, colorful, and spreadsheet-like, but far easier to use. It offers pre-built templates for marketing, HR, operations, and sales without needing any technical configuration.
   * **Best for:** Medium-sized teams needing flexible tracking for different departments.

3. **Asana** *(Best for list-based project management)*
   * **Why it's great:** Clean, intuitive interface that lets users toggle easily between list, board, and calendar views. It excels at breaking projects down into simple tasks and subtasks with clear deadlines.
   * **Best for:** Teams transitioning from email and spreadsheets to a structured workflow.

4. **Basecamp** *(Best for message-heavy, simple team collaboration)*
   * **Why it's great:** Combines message boards, to-do lists, schedules, and file storage in one simple dashboard. It avoids complex tracking metrics in favor of straightforward communication.
   * **Best for:** Non-profit, educational, or client-service teams who want everything in one place.

**Summary Recommendation:**
* Go with **Trello** if you want the absolute easiest setup.
* Go with **Monday.com** if you need room to grow and customize without technical complexity.


Easy to use task management software for remote teams

Here are the top easy-to-use task management tools for remote teams, ranked by simplicity:

1. **Trello** (Best for visual simplicity)
   * **Why it’s easy:** Uses a drag-and-drop Kanban board system (To Do, Doing, Done). Requires almost no onboarding time.
   * **Best for:** Small-to-medium teams that prefer a simple, visual workflow.

2. **Asana** (Best overall balance of features and ease of use)
   * **Why it’s easy:** Clean interface that lets users toggle easily between list, board, and calendar views. Excellent notification and comment features for remote alignment.
   * **Best for:** Growing teams that need clear deadlines, task dependencies, and project tracking.

3. **Monday.com** (Best for visual tracking and customization)
   * **Why it’s easy:** Highly visual, colorful, and intuitive spreadsheets-meets-boards layout that non-technical users can quickly pick up.
   * **Best for:** Teams that want customizable status tracking and quick status updates at a glance.

4. **Basecamp** (Best all-in-one remote workspace)
   * **Why it’s easy:** Combines to-do lists, message boards, file sharing, and group chat in one straightforward dashboard, eliminating the need for multiple apps.
   * **Best for:** Remote teams looking to simplify their entire tech stack into one platform.

5. **Todoist for Teams** (Best lightweight option)
   * **Why it’s easy:** Focuses purely on clean, fast, text-based to-do lists with simple task assignment and natural language typing (e.g., typing "Send report every Friday at 4pm" automatically sets the schedule).
   * **Best for:** Micro-teams or agencies that want straightforward task lists without complex project features.

**Recommendation:**
Start with **Trello** if you want the absolute simplest setup, or **Asana** if you need slightly more structure and project tracking. Both offer generous free plans to test with your team.


Best visual Kanban board software for team workflows

Here are the best visual Kanban board tools for team workflows, categorized by team needs:

### 1. **Monday.com** — *Best Overall Visual Customization*
* **Why it’s great:** Highly vibrant, modern, and customizable interface. It combines visual Kanban boards with charts, color-coded statuses, timelines, and automated team workflows.
* **Best for:** Cross-functional teams and growing businesses needing polished visuals.

### 2. **Trello** — *Best for Simplicity & Quick Setup*
* **Why it’s great:** The original classic visual Kanban tool. Uses a drag-and-drop card system that requires zero learning curve and supports visual add-ons (Power-Ups) like covers, custom fields, and map views.
* **Best for:** Small to medium teams wanting an intuitive, clutter-free board.

### 3. **ClickUp** — *Best for High-Volume & Feature-Rich Workflows*
* **Why it’s great:** Highly visual Kanban views with deep customization options (custom statuses, tags, progress bars). Allows you to toggle seamlessly between Kanban, List, Gantt, and Mind Map views.
* **Best for:** Teams needing advanced features, task dependencies, and custom workflows.

### 4. **Miro** — *Best for Design & Freeform Brainstorming*
* **Why it’s great:** An infinite virtual whiteboard where you can build completely custom, unstructured Kanban boards alongside wireframes, sticky notes, and diagrams.
* **Best for:** Creative, design, and remote brainstorming-heavy teams.

### 5. **Jira** — *Best for Software & Agile Development*
* **Why it’s great:** The industry standard for software development teams. Features robust Kanban boards designed specifically for tracking bugs, sprints, releases, and WIP (Work In Progress) limits.
* **Best for:** Tech, engineering, and Agile teams.

---

### **Quick Recommendation:**
* Go with **Monday.com** for the most visually appealing, executive-ready workflows.
* Go with **Trello** if you want simple, instant setup.
* Go with **ClickUp** if you need advanced features at a lower price point.


What is the best project management tool for marketing teams?

**Monday.com** is widely considered the best overall project management tool for marketing teams.

It excels for marketing specifically because of its pre-built campaign templates, visual content calendars, creative request and approval workflows, and native integrations with tools like Adobe Creative Cloud, HubSpot, and Mailchimp.

**Top alternatives based on specific needs:**
* **Asana:** Best for managing complex, cross-departmental workflows and team workloads.
* **CoSchedule:** Best specifically for content marketing, blogging, and social media management.
* **ClickUp:** Best for teams wanting maximum features and customization at a lower price point.
* **Airtable:** Best for data-heavy marketing teams managing large asset libraries or editorial databases.


We need project management software that supports both Agile and Waterfall methodologies.

Here are the best project management tools that effectively support both Agile and Waterfall methodologies (hybrid management):

1. **Monday.com** (Best overall flexibility)
   * **Waterfall:** Interactive Gantt charts, critical paths, timeline views, and dependency tracking.
   * **Agile:** Kanban boards, sprint management, backlog prioritization, and burndown charts.

2. **ClickUp** (Best value & feature set)
   * **Waterfall:** Dynamic Gantt charts, task dependencies, milestone tracking, and workload views.
   * **Agile:** Dedicated Sprint Folder apps, Kanban/board views, Scrum points, and Agile dashboards.

3. **Wrike** (Best for enterprise & complex workflows)
   * **Waterfall:** Advanced Gantt charts, automated task dependencies, and resource allocation.
   * **Agile:** Custom workflows, Kanban boards, and sprint planning templates.

4. **Smartsheet** (Best for spreadsheet-heavy teams)
   * **Waterfall:** Traditional grid view with robust built-in Gantt chart capabilities.
   * **Agile:** Switch seamlessly to "Card View" for Kanban-style board management.

5. **Jira Software** (Best for software development teams)
   * **Agile:** Native Scrum and Kanban boards with deep sprint reporting.
   * **Waterfall:** Use the **Advanced Roadmaps** feature to build multi-project Gantt-style timelines and manage dependencies.

### Recommendation:
* Choose **Monday.com** or **ClickUp** for the easiest balance between both methodologies.
* Choose **Smartsheet** if your team prefers an Excel-like interface.
* Choose **Jira** if you are primarily a software/tech organization.


Best project management software for healthcare organizations with strict compliance needs

The best overall project management software for healthcare organizations with strict compliance needs is **Smartsheet (Enterprise Plan)**. It is the industry standard for healthcare due to its robust governance, administrative controls, and native support for clinical operations, patient care initiatives, and administrative workflows.

Here are the top options categorized by organizational needs:

### 1. Smartsheet (Best Overall for Healthcare)
* **Compliance & Security:** HIPAA compliant, signs Business Associate Agreements (BAAs), SOC 2 Type II, ISO 27001 certified, and 21 CFR Part 11 support.
* **Best For:** Complex healthcare operations, clinical trial management, hospital administrative workflows, and heavy data management.
* **Key Feature:** Advanced data governance, audit logs, and granular access controls with a familiar spreadsheet-style interface.

### 2. Monday.com (Best for Ease of Use & Visual Workflows)
* **Compliance & Security:** HIPAA compliant on Enterprise plans, signs BAAs, SOC 2 Type II, ISO 27001.
* **Best For:** Cross-functional teams that need an intuitive, highly visual interface for patient outreach, recruitment, and facility operations.
* **Key Feature:** Pre-built automation rules and customizable dashboards while maintaining strict data privacy controls.

### 3. ClickUp (Best for Feature-Rich All-in-One Operations)
* **Compliance & Security:** HIPAA compliant on Enterprise plans, signs BAAs, SOC 2 Type II.
* **Best For:** Large healthcare systems needing to combine task management, document sharing, and time tracking into a single tool.
* **Key Feature:** Deep customization options, advanced security features (SSO, 2FA), and custom roles/permissions.

### 4. Jira Software by Atlassian (Best for Healthcare IT & Tech Teams)
* **Compliance & Security:** HIPAA compliant on Enterprise plans, signs BAAs, ISO 27001, SOC 2/3.
* **Best For:** Healthcare IT departments, biomedical engineering, and digital health software development teams.
* **Key Feature:** Agile framework support, issue tracking, and seamless integrations with healthcare technology stacks.

---

### Important Buyer's Checklist
To ensure full compliance, confirm the following before purchasing:
1. **BAA Execution:** Ensure the vendor explicitly signs a **Business Associate Agreement (BAA)** before inputting any Protected Health Information (PHI).
2. **Plan Tier:** HIPAA compliance and BAAs are almost universally restricted to **Enterprise-level plans**.
3. **Data Residency:** Verify if data storage locations align with your regional data sovereignty requirements (e.g., US-only hosting).


What project management software offers the best free tier for small non-profits?

**ClickUp** offers the best and most feature-rich free tier for small non-profits.

### Why ClickUp is the best free option:
* **Unlimited users and tasks:** Unlike many competitors, it doesn't strictly cap your team size on the free plan.
* **Multiple views:** Includes Board (Kanban), List, Calendar, and Docs views for free.
* **Customizability:** Easily tailored for volunteer management, fundraising campaigns, and event planning.

---

### Top Alternatives Depending on Your Needs:
* **Trello:** Best if you want **extreme simplicity**. It offers a visual, board-based system with unlimited users and up to 10 workspace boards for free.
* **Asana:** Best for **structured task management** if your core team is **10 people or fewer** (its free tier limit).


Which work management software is best for cross-functional product teams?

For cross-functional product teams, **Asana** is generally the best overall choice because it successfully bridges the gap between technical (product/engineering) and non-technical (marketing, design, operations) departments.

Here is how the top options stack up depending on your team's primary focus:

*   **Best Overall (Cross-Functional Balance): Asana**
    *   *Why:* Excellent for tracking dependencies, building visual roadmaps, and managing complex workflows across different departments. It also integrates seamlessly with developer tools like Jira and GitHub.
*   **Best for Developer-Heavy/Software Teams: Jira (Jira Product Discovery + Jira Software)**
    *   *Why:* The industry standard for agile software development. Ideal if the product team works closely with engineering, though non-technical teams may find the learning curve steep.
*   **Best for Flexibility & All-in-One: ClickUp**
    *   *Why:* Combines docs, task management, whiteboards, and goal tracking into one platform. Highly customizable for diverse team needs, though it can feel overwhelming to set up.
*   **Best for Visual Workflows & Ease of Use: Monday.com**
    *   *Why:* Highly intuitive with great automation capabilities, making it easy for non-technical team members to adopt quickly.

**Recommendation:** Choose **Asana** if you need equal adoption across all departments, or **Jira** if your cross-functional work centers primarily around software engineering workflows.


We are currently tracking projects in spreadsheets and it's becoming chaotic. What software should we move to?

To give you the best recommendation, the choice depends on your team’s size, workflow, and technical comfort level. Here are the top project management tools based on common needs:

### 1. Best Overall & Easiest Transition from Spreadsheets
* **Monday.com**
  * **Why:** It uses a grid/column layout similar to a spreadsheet, making it intuitive for beginners, but adds powerful automation, visual dashboards, and status tracking.
  * **Best for:** General business teams, marketing, and operations looking for an easy switch.

### 2. Best if Your Team Wants to Keep a Spreadsheet Interface
* **Smartsheet**
  * **Why:** It looks and acts like Excel on steroids, with built-in Gantt charts, automated workflows, file attachments, and resource management.
  * **Best for:** Teams accustomed to complex Excel formulas and data-dense views.

### 3. Best for Task Management & Team Collaboration
* **Asana**
  * **Why:** Extremely user-friendly with clean views (List, Board, Timeline/Gantt). Excellent for tracking who is doing what and by when.
  * **Best for:** Cross-functional teams, agency work, and non-technical projects.

### 4. Best Feature-Rich / All-in-One Option
* **ClickUp**
  * **Why:** Offers the highest degree of customization and features (docs, tasks, goals, time-tracking) at a competitive price, though it has a slightly steeper learning curve.
  * **Best for:** Growing teams that want everything in one platform and high flexibility.

### 5. Best for Software Development & Tech Teams
* **Jira**
  * **Why:** The industry standard for Agile, Scrum, and issue/bug tracking.
  * **Best for:** Software engineers, IT, and product development teams.

---

### Quick Recommendation:
* Choose **Monday.com** if you want the smoothest transition that feels modern and easy.
* Choose **Smartsheet** if your team resists leaving the spreadsheet format.
* Choose **Asana** if your primary issue is missing deadlines and unclear task ownership.


Best project management software for enterprise engineering organizations

The best project management software for enterprise engineering organizations depends on your primary engineering discipline (software vs. hardware/cross-functional) and organizational structure.

Here are the top enterprise-grade solutions categorized by best use case:

### 1. Jira Software Enterprise (Atlassian)
* **Best Overall for:** Software engineering & Agile/SAFe at scale.
* **Why it’s the standard:** Deep integration with the developer toolchain (GitHub, GitLab, Bitbucket, CI/CD pipelines). Paired with **Jira Align**, it offers robust Scaled Agile Framework (SAFe) support, cross-team dependency tracking, enterprise security, and advanced portfolio management.

### 2. Azure DevOps (Microsoft)
* **Best for:** Microsoft-centric stacks & end-to-end Application Lifecycle Management (ALM).
* **Why it excels:** Combines project management (Azure Boards) natively with code repositories (Azure Repos), CI/CD (Azure Pipelines), and artifact management. Excellent cost efficiency and security for enterprises already on Azure/M365.

### 3. Planview Enterprise Agile Planning
* **Best for:** Complex hardware, systems engineering, & hybrid Agile/Waterfall environments.
* **Why it excels:** Designed for massive enterprise portfolio management (PPM). Unrivaled for managing complex supply chain dependencies, resource capacity planning, and non-software engineering workflows.

### 4. Targetprocess (by Apptio)
* **Best for:** Visual dependency mapping & tailored SAFe implementation.
* **Why it excels:** Highly customizable data models that allow enterprise leaders to visualize complex engineering hierarchies, track OKRs, and manage budgets alongside engineering output.

### 5. Monday.com Enterprise / Asana Enterprise
* **Best for:** Cross-functional engineering teams (e.g., hardware + design + operations).
* **Why it excels:** Extremely user-friendly with lower setup overhead than Jira. Ideal if non-technical departments need direct visibility and collaboration on engineering roadmaps.

---

### Summary Recommendation
* Choose **Jira Enterprise** if you are a **pure software organization** needing maximum integration with developer tools.
* Choose **Azure DevOps** if you want an **all-in-one platform** embedded in the Microsoft ecosystem.
* Choose **Planview** if you manage **complex hardware, systems, or hybrid Agile/Waterfall** engineering at massive scale.


What software do professional service firms use to manage client projects and resource allocation?

Professional service firms (such as consulting, marketing, IT, and legal agencies) typically use **Professional Services Automation (PSA)** software or specialized **Resource Management** tools to manage projects, staff allocation, time tracking, and profitability.

Here are the most popular industry-standard platforms categorized by primary function:

### 1. Enterprise PSA Software (End-to-End Management)
These platforms combine project management, resource allocation, time tracking, billing, and financial forecasting into one system:
* **Kantata** (formerly Mavenlink and Kimble): Widely considered an industry leader specifically built for professional services.
* **Certinia** (formerly FinancialForce): Built natively on Salesforce; ideal for firms deeply integrated into the Salesforce ecosystem.
* **Oracle NetSuite OpenAir:** A robust PSA solution designed for mid-market to enterprise-level service organizations.
* **Workday PSA:** Popular among large enterprises for unifying resource management, talent data, and project financials.

### 2. Dedicated Resource Management Tools
Firms that prefer dedicated, visual tools specifically for scheduling people, balancing workloads, and capacity planning often use:
* **Float:** Popular for visual resource scheduling and time tracking.
* **Resource Guru:** A simple, fast tool for managing team availability and equipment.
* **Runn:** Focuses on resource planning, capacity tracking, and project forecasting.

### 3. Work & Project Management Platforms
Many mid-sized or growing firms use flexible modern work management platforms customized for client projects:
* **Monday.com (Work OS):** Highly customizable for tracking deliverables, budgets, and resource allocation.
* **Asana (Enterprise):** Widely used for project workflows, client collaboration, and workload management.
* **Smartsheet:** Preferred by firms that like spreadsheet-style interfaces paired with advanced project and resource automation.
* **Wrike:** Strong features for resource utilization tracking, time logging, and client intake workflows.


Best project tracking software for architectural firms

The best project tracking software for architectural firms depends on your firm's size and whether you need integrated financial/billing management.

Here are the top recommendations categorized by firm needs:

### **1. Best Architecture-Specific Software**
*   **Monograph** *(Best overall for small-to-medium firms)*
    *   **Why:** Built specifically by architects for architects.
    *   **Key Features:** Visual gantt charts tied directly to project fees, resource allocation, time tracking, and phase-based budgeting (Schematic Design, DD, CD, CA).
*   **BQE CORE** *(Best for mid-sized firms needing integrated accounting)*
    *   **Why:** Highly flexible AEC-specific platform combining project management, time tracking, and advanced billing.
    *   **Key Features:** Custom invoicing, contract management, expense tracking, and real-time profitability metrics.

### **2. Best for Large / Enterprise Firms**
*   **Deltek Vantagepoint (or Ajera)** *(Industry standard for large AEC firms)*
    *   **Why:** Heavy-duty Enterprise Resource Planning (ERP) software tailored to complex architecture and engineering operations.
    *   **Key Features:** Advanced business intelligence, multi-entity accounting, detailed pipeline forecasting, and strict compliance tracking.

### **3. Best for Construction Administration & Drawings**
*   **Newforma Project Center** *(Best for document management)*
    *   **Why:** Focuses on managing the heavy flow of project data, drawings, and communications.
    *   **Key Features:** RFI and submittal tracking, drawing log integration, markup tools, and email archiving connected to BIM/CAD files.

### **4. Best General Project Management (Flexible & User-Friendly)**
*   **Monday.com** or **Asana** *(Best for visual task tracking)*
    *   **Why:** Highly customizable, modern interfaces for tracking phase milestones and day-to-day team tasks.
    *   **Note:** Excellent for workflow and client communication, but requires integration with separate accounting/time-tracking software (like QuickBooks or Harvest).

---

### **Summary Recommendation:**
* Choose **Monograph** for modern, design-focused visual fee and task tracking.
* Choose **BQE CORE** if you want seamless time-tracking combined with project management and invoicing.
* Choose **Deltek** if you are a large firm with complex financial structures.


What project management tool integrates best with communication tools and cloud storage?

**Asana** is widely considered the best project management tool for seamless integration with communication platforms and cloud storage services.

Here is why:
* **Communication Integrations:** It features deep, native integrations with **Slack** and **Microsoft Teams**, allowing you to convert chat messages into actionable tasks, assign due dates, and receive project updates directly within your chat channels.
* **Cloud Storage Integrations:** It seamlessly connects with **Google Drive**, **Microsoft OneDrive**, **Dropbox**, and **Box**, enabling you to attach files directly to tasks, sync permissions, and view live document previews without leaving the app.

*(Top alternatives with similar integration capabilities include **Monday.com** and **ClickUp**.)*


Simple task tracking software for non-technical office staff

Here are the best simple task-tracking tools for non-technical office staff, ranked by ease of use:

### 1. **Trello** *(Best Overall for Visual Tracking)*
* **Why it’s great:** Uses a simple drag-and-drop board format (To Do, In Progress, Done) like digital sticky notes.
* **Best for:** Visual thinkers who want to see the status of projects at a glance with zero setup time.
* **Cost:** Free plan available; paid plans start at $5/user/month.

### 2. **Microsoft Planner / MS To Do** *(Best if already using Microsoft 365)*
* **Why it’s great:** Built directly into Outlook and Teams, so there is no new software to install or learn. Very intuitive list and board views.
* **Best for:** Offices that already use Microsoft Office/Outlook daily.
* **Cost:** Included with most Microsoft 365 business plans.

### 3. **Todoist for Business** *(Best for Simple To-Do Lists)*
* **Why it’s great:** Works just like a digital notepad. Staff can type tasks naturally (e.g., "Send report every Friday at 3pm") and it automatically sets reminders.
* **Best for:** Teams that prefer simple checklists over complex project boards.
* **Cost:** Free plan available; Business plan is $6/user/month.

### 4. **Asana** *(Best for Structured Team Projects)*
* **Why it’s great:** Extremely clean interface. Allows staff to toggle easily between a simple List view, a Calendar view, or a Board view.
* **Best for:** Teams that need clear task ownership, due dates, and basic step-by-step project tracking.
* **Cost:** Free for up to 10 users; paid plans start at $10.99/user/month.

---

### Quick Recommendation:
* **If you already use Microsoft Office:** Use **Microsoft Planner**.
* **If you want the absolute easiest learning curve:** Start with **Trello**.


Best project management platform for managing multiple client accounts simultaneously

The best overall project management platform for managing multiple client accounts is **ClickUp**, followed closely by **Monday.com**.

Here is a breakdown of the top options based on your specific needs:

### 1. **ClickUp** *(Best Overall)*
* **Why it’s best for multiple clients:** Highly customizable hierarchy (Workspace > Space > Folder > List) allows you to create dedicated spaces for each client.
* **Key Features:** Granular permissions (hide internal notes from clients), unlimited free guest seats on paid plans, cross-client portfolio dashboards, and built-in time tracking.

### 2. **Monday.com** *(Best for Visual Organization & Client Dashboards)*
* **Why it’s best for multiple clients:** Extremely intuitive and visual. You can easily share specific boards with external clients while keeping master portfolios private for internal oversight.
* **Key Features:** High-level executive dashboards that aggregate data across all client accounts, excellent automation features, and CRM capabilities.

### 3. **Asana** *(Best for Structured Team Workflows)*
* **Why it’s best for multiple clients:** Strong "Portfolios" feature (on Business/Enterprise plans) lets you monitor the status, workload, and budget of every client account in a single view.
* **Key Features:** Clear guest access, excellent task dependencies, and workload management to prevent staff burnout across client projects.

### 4. **Basecamp** *(Best for Simple, Client-Facing Communication)*
* **Why it’s best for multiple clients:** Designed specifically to keep client messaging and internal work separate via a toggle switch ("Client Can See This").
* **Key Features:** Flat-rate pricing (no per-seat fees), messaging boards, and automatic check-ins, making it ideal if you want to replace email entirely.

---

### Recommendation Summary:
* Choose **ClickUp** if you need deep customization, time tracking, and cost efficiency.
* Choose **Monday.com** if you want the easiest learning curve and high-level visual reporting.
* Choose **Basecamp** if your main issue is streamlining client communications without complex task tracking.


What software should we use to coordinate product launch roadmaps across departments?

The best software depends on whether your priority is strategic product management or cross-departmental task execution. Here are the top recommendations by use case:

### 1. Dedicated Product Roadmapping (Best for Strategy & Alignment)
*   **Aha!**: The industry standard for complex, enterprise-level product roadmaps. Excellent for linking high-level strategy to multi-department launch plans.
*   **Productboard**: Highly visual and great for aligning Product, Marketing, and Sales around feature prioritization and launch timelines.

### 2. General Work Management (Best for Cross-Functional Execution)
*   **Asana**: Best overall for cross-department coordination. Uses "Portfolios" and "Timelines" to map dependencies across Marketing, Sales, Product, and Support.
*   **Monday.com**: Highly customizable and visual. Ideal for tracking launch checklists, status updates, and departmental handoffs.

### 3. Engineering-Centric Organizations
*   **Jira Product Discovery**: The best choice if your development team already uses Jira, as it seamlessly bridges high-level launch roadmaps with developer workflows.

---

### Quick Recommendation
* Choose **Asana** or **Monday.com** if non-technical teams (Marketing, Sales, Ops) are driving the launch execution.
* Choose **Aha!** or **Productboard** if you need deep product management features, feature scoring, and strategic roadmaps.


Best self-hosted or open-source project management software for privacy-conscious teams

Here are the best self-hosted, open-source project management tools for privacy-conscious teams, categorized by team needs:

### 1. **OpenProject** (Best Overall & Enterprise-Ready)
* **Best for:** Teams needing classic project management (Gantt charts, timelines, resource tracking) alongside Agile boards.
* **Privacy Focus:** Strong emphasis on data privacy, fully GDPR-compliant, and offers granular permission controls.
* **Key Features:** Task management, Gantt charts, Agile boards, wiki, time tracking, cost reporting.
* **Deployment:** Simple Docker installation or package installation on Linux.

### 2. **Taiga** (Best for Agile & Software Development)
* **Best for:** Developers and product teams using Scrum or Kanban methodologies.
* **Privacy Focus:** Free from third-party tracking when self-hosted; full control over team data and integrations.
* **Key Features:** Modern UI, customizable user stories, backlogs, sprint planning, and issue tracking.
* **Deployment:** Easy deployment via Docker Compose.

### 3. **Planka** (Best Lightweight Trello Alternative)
* **Best for:** Small teams looking for a fast, simple, no-nonsense Kanban board.
* **Privacy Focus:** Extremely lightweight, no unnecessary external telemetry, stores everything locally on your server.
* **Key Features:** Real-time updates, task cards, attachments, labels, member assignments.
* **Deployment:** Single Docker command to spin up.

### 4. **Nextcloud + Deck** (Best All-in-One Privacy Suite)
* **Best for:** Teams that want complete data sovereignty and need project management integrated with file storage, docs, and chat.
* **Privacy Focus:** Built specifically for complete data ownership and strict privacy compliance.
* **Key Features:** Kanban boards (via the Deck app), task lists, document editing, calendar integration, and end-to-end encrypted storage.
* **Deployment:** Docker, Snap, or standard LAMP stack.

### 5. **Focalboard** (Best Notion/Trello Hybrid)
* **Best for:** Teams who want a self-hosted alternative to Notion or Trello, especially if already using Mattermost for secure chat.
* **Privacy Focus:** Built by the security-focused Mattermost team; runs completely offline/air-gapped.
* **Key Features:** Kanban, table, calendar, and gallery views for task management.
* **Deployment:** Standalone server, Docker, or as a plugin inside Mattermost.

---

### **Quick Recommendation:**
* For **complex projects / enterprise compliance**: Choose **OpenProject**.
* For **Agile/Scrum dev teams**: Choose **Taiga**.
* For a **simple Kanban board**: Choose **Planka**.
* For **full data sovereignty (Files + Docs + Kanban)**: Choose **Nextcloud**.


What project management tool has the gentlest learning curve for non-technical employees?

**Trello** is widely considered to have the gentlest learning curve for non-technical employees.

Its simple, visual Kanban board system (lists and cards) uses an intuitive drag-and-drop format that feels like moving sticky notes on a board, requiring almost no training to start using immediately.


Best project portfolio management tools for enterprise IT departments

Here are the top Project Portfolio Management (PPM) tools specifically suited for enterprise IT departments:

1. **Planview (Portfolios / Flex)**
   * **Best For:** Overall enterprise IT governance, complex resource management, and financial tracking.
   * **Key Strength:** Handles hybrid work environments (Agile, Waterfall, collaborative) and offers top-tier capacity planning and strategic alignment.

2. **ServiceNow Strategic Portfolio Management (SPM)**
   * **Best For:** IT departments already using ServiceNow for IT Service Management (ITSM).
   * **Key Strength:** Seamlessly connects IT operations, demand management, and project execution in a single ecosystem.

3. **Broadcom Clarity**
   * **Best For:** Large-scale enterprises with rigid governance, complex financial modeling, and massive portfolios.
   * **Key Strength:** Industry standard for deep financial analysis, time tracking, and enterprise-grade portfolio visibility.

4. **Microsoft Project & Power Platform (MS PPM)**
   * **Best For:** Organizations heavily invested in the Microsoft ecosystem (Azure, Teams, Power BI).
   * **Key Strength:** Highly customizable using Power Apps and Power BI, with familiar interfaces for end users.

5. **Jira Align (Atlassian)**
   * **Best For:** Enterprise IT organizations operating under Scaled Agile Frameworks (SAFe) or product-led development models.
   * **Key Strength:** Bridges executive-level strategy with developer execution in standard Jira.

6. **Smartsheet Enterprise / Resource Management**
   * **Best For:** Enterprise IT teams prioritizing fast user adoption and spreadsheet-style flexibility.
   * **Key Strength:** Easy to deploy and customize, with strong enterprise security, automated workflows, and resource allocation features.

---

### **Quick Recommendation Guide:**
* **If you use ServiceNow ITSM:** Choose **ServiceNow SPM**.
* **If you focus on Software/Scaled Agile (SAFe):** Choose **Jira Align**.
* **If you need deep financial and capacity planning:** Choose **Planview** or **Clarity**.
* **If you want maximum flexibility and fast adoption:** Choose **Smartsheet**.


We need a tool to track deadlines, dependencies, and team workload. What project management software do you recommend?

Based on your specific needs—deadlines, dependencies, and team workload—here are the top three recommendations:

### 1. **Asana** *(Best Overall)*
* **Why it fits:** Outstanding balance of usability and power. It features intuitive Timeline views (Gantt charts) for managing dependencies and deadlines, alongside a dedicated **Workload view** that monitors team capacity in real-time.
* **Best for:** Cross-functional teams looking for an intuitive, low-friction tool.

### 2. **Monday.com** *(Most Visual & Customizable)*
* **Why it fits:** Offers strong dependency mapping and highly visual boards. Its **Workload widget** allows you to easily track team bandwidth by hours, task count, or custom capacity metrics.
* **Best for:** Teams that want flexible workflows, visual dashboards, and custom resource planning.

### 3. **ClickUp** *(Best Value & Feature-Rich)*
* **Why it fits:** Packs advanced dependency tracking, dynamic Gantt charts, and granular workload capacity management into a very cost-effective package.
* **Best for:** Tech-savvy or fast-growing teams needing maximum features on a budget.

---

### **Bottom Line Recommendation**
* Choose **Asana** if you want the cleanest, most reliable solution out of the box.
* Choose **Monday.com** if you need heavily customized reporting and visual dashboards.
* Choose **ClickUp** if you want the most features for the lowest cost.


What project management platforms are most popular for event planning companies?

The most popular project management platforms for event planning companies include:

**General Project Management Tools**
*   **Monday.com:** Extremely popular for its highly customizable dashboards, visual timelines (Gantt charts), and ability to track budgets, vendors, and run-of-show schedules in one place.
*   **Asana:** Best for managing complex task dependencies, vendor deadlines, and cross-team collaboration with intuitive timeline and Kanban views.
*   **ClickUp:** Favored for its all-in-one functionality, offering task tracking, document sharing, time tracking, and custom forms for client intake.
*   **Trello:** Ideal for smaller event planning agencies or boutique planners who prefer a simple, flexible, Kanban-card-based layout.

**Event-Specific Management Platforms**
*   **Planning Pod:** An all-in-one software designed specifically for event planners, combining project management (checklists, calendars) with event-specific tools like floor plans, RSVP tracking, and guest lists.
*   **Tripleseat:** Widely used by event venues and catering companies to manage bookings, lead tracking, event orders, and team tasks.
*   **Cvent:** Best for large-scale enterprise events and conferences, combining project management with registration, venue sourcing, and attendee engagement.


Best project management tool with subtask hierarchies and custom fields

**ClickUp** is the best project management tool for subtask hierarchies and custom fields.

### Why ClickUp wins:
* **Nested Subtask Hierarchies:** Unlike most tools that limit you to one level of subtasks, ClickUp allows unlimited nested subtask levels (subtasks within subtasks).
* **Robust Custom Fields:** Offers over 15 field types (dropdowns, formulas, progress bars, currencies, labels) that can be applied at any level of the hierarchy and calculated automatically.

---

### Strong Alternatives:

1. **Monday.com**
   * *Best for:* Visual ease of use.
   * *Trade-off:* Great custom fields, but subtask nesting is limited compared to ClickUp.

2. **Asana (Paid Tiers)**
   * *Best for:* Large enterprise teams.
   * *Trade-off:* Supports unlimited subtasks and custom fields, but viewing deeply nested subtasks in the main list view can be clunky.

3. **Jira**
   * *Best for:* Software development teams.
   * *Trade-off:* Infinite customization and issue hierarchies, but has a steep learning curve for non-technical teams.


What software should a hybrid agency use for internal task management and external client updates?

For a hybrid agency balancing detailed internal workflows with client-facing updates, the best software options depend on your primary priority:

1. **ClickUp** (*Best Overall Value & Customization*)
   * **Internal:** Deep task management, time tracking, custom workflows, and docs.
   * **External:** Customizable shareable dashboards, view-only/guest permissions, and client portals.

2. **Teamwork** (*Best Built-for-Agencies*)
   * **Internal:** Advanced task dependencies, workload management, and billable time tracking.
   * **External:** Native client portals with strict privacy controls (hide internal notes/costs effortlessly) and automated client status reports.

3. **Monday.com** (*Best for Visuals & Ease of Use*)
   * **Internal:** Intuitive project tracking, automation, and cross-team views.
   * **External:** High-level shareable boards and visual progress dashboards designed specifically for client presentations.

4. **Basecamp** (*Best for Simple Communication*)
   * **Internal:** Message boards, to-do lists, and file storage.
   * **External:** Built-in "Client-side" feature that creates a strict, foolproof wall between internal discussions and client-visible updates.

**Recommendation:** Go with **Teamwork** if you need agency-specific profitability and time tracking, **ClickUp** if you want maximum customization, or **Monday.com** if ease of use for clients is your top priority.


Best project management software for game development studios

The best project management software for a game development studio depends on the size of your team and your specific workflow:

### **1. Best Specifically Built for Game Dev**
*   **HacknPlan:** Designed explicitly for game development. It organizes tasks by game-specific categories (Art, Sound, Programming, Game Design) and uses a visual, pitch-deck style workflow. Great for indie to mid-sized teams.
*   **Codecks:** A playful, card-game-inspired PM tool created by game developers. It features built-in Discord integration, direct player feedback collection, and game design documentation links. Excellent for indie studios.
*   **Hansoft (by Perforce):** The industry standard for AAA and large studios. Built to handle massive teams, complex dependencies, and hybrid Agile/Waterfall workflows. Integrates seamlessly with Perforce Version Control.

### **2. Best for Technical & Large-Scale Studios**
*   **Jira:** The broader games industry standard for mid-to-large studios. Highly customizable, powerful bug-tracking, sprint planning, and deep integrations with version control systems (GitHub, Perforce, Bitbucket). Has a steeper learning curve.

### **3. Best for General Flexibility & Small Indies**
*   **ClickUp:** Highly customizable all-in-one tool with docs, whiteboards, Gantt charts, and sprint tracking. Works well for studios that want art pipelines and code tasks in one flexible place.
*   **Trello:** Simple, visual Kanban board system. Best for very small indie teams or solo developers who need low setup time and straightforward task tracking.

---

### **Quick Recommendation:**
*   **Solo / Small Indie:** *Codecks* or *Trello*
*   **Mid-Sized Indie:** *HacknPlan* or *ClickUp*
*   **Large / AAA Studio:** *Jira* or *Hansoft*


What is the best intuitive work management tool for fast-growing startups?

For fast-growing startups, the best overall intuitive work management tool is **Asana** due to its clean design, zero learning curve, and ability to scale seamlessly across cross-functional teams.

However, the ideal tool depends on your startup's core focus:

*   **Best for Product & Tech Startups:** **Linear** – Lightning-fast, minimalist, and universally loved by developers and product managers for modern software workflows.
*   **Best for Visual & Operations-Heavy Teams:** **Monday.com** – Highly visual, flexible, and extremely easy for non-technical teams to build custom workflows without coding.
*   **Best for All-in-One (Docs + Tasks):** **Notion** – Combines company wikis, project boards, and docs in one place, making it a favorite for early-stage alignment.

**Summary:** Choose **Linear** if you are primarily a software/engineering team, or **Asana** if you need to manage sales, marketing, operations, and product together.


Most customizable project management software for complex operational workflows

For complex operational workflows, the top customizable project management software options depend on whether you prefer a traditional project management framework or a custom database approach:

### 1. **ClickUp** (Best Overall PM Customization)
* **Why it fits:** Offers the highest degree of customization among standard project management tools.
* **Key Features:** Deep hierarchy (Workspace > Space > Folder > List > Task > Subtask), fully custom task types, custom fields, granular status workflows, powerful native automations, and customizable dashboards.
* **Best for:** Operations teams that need native PM features (Gantt charts, workload management, time tracking) tailored to non-standard, intricate processes.

### 2. **Airtable** (Best for Building Custom Operational Databases)
* **Why it fits:** Functions as a hybrid relational database and project manager, allowing you to build completely bespoke operational systems from the ground up.
* **Key Features:** Relational data linking, custom Interface Designer, automated logic, script execution, and extensive API/webhook integrations.
* **Best for:** Highly complex, data-heavy operations that exceed the structured limits of traditional PM software.

### 3. **Jira Software / Jira Work Management** (Best for Technical/Logic-Heavy Operations)
* **Why it fits:** Extremely granular permissions, scheme configurations, and workflow mapping.
* **Key Features:** Advanced transition rules, custom field screens, deep integration with dev/IT ecosystems, and robust automation rules.
* **Best for:** Technical operations, IT service management, and software-adjacent operational workflows.

---

### **Recommendation:**
* Choose **ClickUp** if you want an out-of-the-box project manager that you can tweak infinitely.
* Choose **Airtable** if you want to build a fully custom operational engine from scratch.


What project management software is best for managing hardware design and manufacturing projects?

The "best" project management software for hardware design and manufacturing depends on your team's size and integration needs, as hardware projects require tracking physical BOMs (Bill of Materials), supply chains, and engineering revisions alongside standard tasks.

Here are the top options based on specific use cases:

### 1. Best Overall for Native Hardware & PLM: **Arena PLM (by PTC)**
* **Why:** Combines Product Lifecycle Management (PLM) with project tracking. It seamlessly manages BOMs, Engineering Change Orders (ECOs), quality compliance, and supplier collaboration alongside project timelines.
* **Best for:** Mid-to-large hardware companies needing strict revision control and supply chain management.

### 2. Best for Cross-Functional (Hardware + Software) Teams: **Jira**
* **Why:** While originally built for software, Jira (paired with plugins like *BigPicture* or *Structure*) is widely adopted by modern hardware teams using "Hardware Agile." It is ideal if your physical product includes embedded software or firmware.
* **Best for:** Teams developing IoT products, robotics, or electro-mechanical devices.

### 3. Best for Flexibility and Visual Supply Chain Tracking: **ClickUp** or **Monday.com**
* **Why:** Highly customizable visual tools with strong Gantt charts, inventory/component tracking templates, and vendor management dashboards. Easy to set up without heavy IT overhead.
* **Best for:** Startups and SMBs looking for fast setup, low cost, and visual task management.

### 4. Best for Enterprise & Heavy Engineering: **Siemens Teamcenter** or **PTC Windchill**
* **Why:** Industry standards for complex, large-scale enterprise manufacturing. Deeply integrated with major CAD software (SolidWorks, AutoCAD, Creo) and enterprise ERP systems.
* **Best for:** Automotive, aerospace, medical device, and heavy machinery enterprise teams.

---

### **Recommendation Summary:**
* Go with **Arena PLM** if managing physical components, revisions, and suppliers is your biggest bottleneck.
* Go with **ClickUp** if you want an easy, affordable, all-in-one Gantt and task manager.
* Go with **Jira** if you need to align mechanical, electrical, and software engineering workflows in one place.


Best task management tool for small digital marketing agencies

The best overall task management tool for a small digital marketing agency is **ClickUp**.

### Why ClickUp is #1 for Marketing Agencies:
* **All-in-One Functionality:** Combines tasks, docs, whiteboards, and time tracking in one place.
* **Client Collaboration:** Offers free guest seats with granular permission controls for client approvals.
* **Repeatable Workflows:** Easily save and reuse templates for SEO audits, ad campaigns, or content calendars.
* **Cost-Effective:** Generous free plan and low-cost paid tiers ($7–$12/user/month).

---

### Top Alternatives Depending on Your Focus:

* **Monday.com (Best for Visual Dashboards):** Ideal if you want ultra-visual campaign tracking, CRM integration, and polished client reporting. *(Slightly pricier than ClickUp)*.
* **Asana (Best for Ease of Use):** Best if your team prioritizes a clean, intuitive interface with quick adoption and simple task dependencies.
* **Basecamp (Best for Client Communication):** Best if you want to replace multiple tools (chat, file storage, tasks) and prefer flat-rate pricing rather than paying per user.

**Recommendation:** Start with **ClickUp** for maximum flexibility, or **Monday.com** if visual client reporting is your top priority.


Which project management software offers the best workload management and capacity planning features?

For advanced workload management and capacity planning, **Wrike** is widely considered the top overall project management software. It offers deep resource allocation tools, effort estimation, real-time workload views, and robust burn-down charts designed specifically to prevent burnout and manage capacity.

Here are the top options based on specific needs:

* **Best Overall (Advanced Features): Wrike** – Offers granular effort allocation (hours/percentages), detailed resource booking, and enterprise-level capacity planning.
* **Best for Ease of Use & Visuals: Monday.com** – Features highly intuitive Workload Widgets that let you visually track team bandwidth and drag-and-drop tasks to reallocate work instantly.
* **Best All-in-One Value: ClickUp** – Provides flexible Workload views, time-estimate tracking, and individual capacity limits at a lower price point than enterprise tools.
* **Best for Data/Spreadsheet-Based Teams: Smartsheet** – Paired with its *Resource Management* add-on (formerly 10,000ft), it excels at forecasting enterprise-level capacity, pipeline planning, and utilization tracking.

*(Note: If you only need resource and capacity planning rather than full project management, dedicated tools like **Float** or **Resource Guru** are the industry leaders.)*


What software do operations managers use to track company-wide strategic initiatives?

Operations managers typically use **Strategic Execution**, **Project Portfolio Management (PPM)**, and **Enterprise Goal-Tracking (OKR)** software to track company-wide strategic initiatives.

The most popular tools include:

### 1. Dedicated Strategic Execution & OKR Platforms
* **Cascade:** Built specifically for strategy execution, tracking initiatives from high-level goals down to operational KPIs.
* **Quantive (formerly Gtmhub):** Focuses on OKR tracking and connects strategy to execution using real-time data integrations.
* **WorkBoard:** Designed for enterprise strategy execution, alignment, and OKR management.

### 2. Enterprise Project Portfolio Management (PPM)
* **Planview:** A top-tier enterprise platform for managing strategy, portfolio investments, and large-scale execution.
* **ServiceNow SPM (Strategic Portfolio Management):** Integrates business strategy with operational delivery and resource allocation.
* **Jira Align:** Ideal for enterprise organizations aligning high-level business strategy with agile operational teams.

### 3. Work Management Platforms (Enterprise Level)
* **Asana (Enterprise/Portfolio view):** Uses Portfolio and Goal features to connect daily operations to high-level strategic goals.
* **Smartsheet (Control Center):** Highly customizable for tracking large portfolios, executive reporting, and strategic initiatives.
* **Monday.com (Enterprise):** Offers high-level dashboards to track cross-departmental strategic alignment and progress.

### 4. Business Intelligence (BI) & Executive Dashboards
* **Microsoft Power BI** or **Tableau:** Often integrated with the tools above to pull data into custom executive dashboards for high-level performance visibility.


Best collaborative project management software for distributed remote workers

Here are the best collaborative project management tools for distributed remote workers, categorized by team needs:

*   **Best Overall / All-in-One: [ClickUp](https://clickup.com)**
    Combines tasks, docs, whiteboards, goals, and time-tracking into one platform, making it ideal for fully remote teams looking to replace multiple tools.
*   **Best for Ease of Use & Visual Workflows: [Monday.com](https://monday.com)**
    Highly visual and customizable with automated workflows, making cross-departmental collaboration seamless for non-technical remote teams.
*   **Best for Async Communication & Simplicity: [Basecamp](https://basecamp.com)**
    Built specifically for remote work, prioritizing asynchronous communication through message boards, to-do lists, automatic check-ins, and file storage.
*   **Best for Structured Process Management: [Asana](https://asana.com)**
    Exceptional for tracking complex workflows, timelines, and dependencies across time zones with clear task ownership.
*   **Best for Software & Agile Teams: [Jira](https://www.atlassian.com/software/jira)**
    The industry standard for remote developer teams requiring sprint planning, issue tracking, and deep integration with code repositories.
*   **Best for Knowledge Management + PM: [Notion](https://www.notion.so)**
    Combines flexible task boards with a powerful team wiki/documentation hub, ideal for self-documenting remote cultures.

### Quick Recommendation:
* Choose **Monday.com** for fast setup and visual clarity.
* Choose **ClickUp** for maximum features on a budget.
* Choose **Basecamp** if you want to reduce constant chat noise and focus on asynchronous work.


What is the best project management software for a 50-person company?

For a **50-person company**, the best project management software is usually **Wrike** or **monday work management**, depending on whether you prioritize *visibility and automations* or *visual simplicity and ease of adoption*. Wrike is explicitly recommended for teams of **10–50** that need automations and real-time project visibility, while monday is described as best for **mid and large teams** and strong in visual planning and automation.[12][2]

If you want a single best default pick, I’d lean toward **Wrike** for a 50-person company because it is directly positioned for teams in your size range and is built for more operational coordination.[12] If your team wants a simpler, more visual tool with easier onboarding, **monday work management** is the safer choice.[2]

A practical way to choose:

- **Wrike**: best if you need **resource coordination, automations, and live visibility** across multiple teams.[12]
- **monday work management**: best if you want **visual task tracking** and a friendlier interface for broader team adoption.[2]
- **ClickUp**: worth considering if you want a highly flexible all-in-one system, and one review specifically highlights it for **11–50 person companies**.[4]
- **Rework**: best if your team also wants to replace a **CRM** alongside project management, but it is framed more for **50–1,000 employees** and async-first workflows.[1]

If you want, I can narrow this to the **best option for your exact use case**—for example, software development, marketing, operations, client work, or remote teams.


Best project management software for small business

For most small businesses, **Asana**, **Trello**, and **monday.com** are the strongest all-around choices because they balance ease of use, collaboration, and scalability; if you want the cheapest practical option, **Trello** and **Plaky** are commonly highlighted as low-cost or free-friendly picks.[9][16][7]

A quick way to choose:

- **Asana** — best if you want a flexible, easy-to-adopt tool for task tracking and team coordination; Zapier lists it as the top “ultimate project flexibility” option, with a free plan for up to 2 team members and paid plans starting at $10.99/user/month.[9]
- **Trello** — best if you prefer simple visual Kanban boards and a very low entry price; Zapier notes a free plan for up to 10 collaborators and paid plans starting at $5/user/month.[9]
- **monday.com** — best if you want more structure, automation, and dashboards as your business grows; monday.com’s own small-business guide presents it as a dedicated small-business project management option.[20]
- **Wrike** — best if you need stronger reporting and more advanced workflow control; Wrike’s small-business guide positions it as a top option for small businesses in 2026.[11]
- **ClickUp** — best if you want an all-in-one tool with lots of features and customization; ClickUp’s small-business roundup includes it among the top options for small businesses.[12]
- **Plaky** — best if budget is the main concern; Plaky says it is the best free project management software for small teams, with pricing starting at $3.99 per seat/month.[16]
- **Paymo** — best for client-based work because it centralizes project and client management; Zapier highlights it for managing projects across multiple clients.[9]

If you want the simplest recommendation: **Trello** for very small teams, **Asana** for a balanced default choice, and **monday.com** if you expect to scale into more complex workflows.[9][20]

If you tell me your team size, budget, and whether you need features like time tracking, client portals, or automations, I can narrow it to one best option.


We're a 30 person startup and tasks are getting lost in email and chat. What project management tool should we buy?

For a **30-person startup**, I’d start with **Asana** if you need one tool that can handle cross-functional work without much setup, or **monday.com** if you want stronger visual dashboards and automations.[3][4][10][16]

Why these are the best fits for your size:
- **Asana** is repeatedly recommended as the best all-rounder for cross-functional startups, especially for teams around **10–150 people** and for fast, multi-department adoption.[3][4][10]
- **monday.com** is consistently positioned as a strong choice for startups overall, especially if you want visual workflows and automation-heavy project tracking.[2][8][16]
- At **25–50 people**, sources note that teams typically need more than a simple kanban board: real **automation**, **integrations**, and clearer coordination across departments.[4][5]

If you want the shortest practical recommendation:
- Choose **Asana** if your main problem is work getting lost across email/chat and you need a broadly adopted “single source of truth.”[3][10]
- Choose **monday.com** if your team prefers highly visual boards, status tracking, and workflow automation.[2][8][16]
- Choose **ClickUp** if budget matters most and you want an all-in-one tool with tasks, docs, dashboards, and automations, but you can tolerate a less polished experience.[2][3][13]

What I would buy in your situation:
- **Default pick: Asana**
- **Best alternative: monday.com**
- **Budget pick: ClickUp**[2][3][4][10][13][16]

A good rule from the startup-focused comparisons is that **Trello** is better for the smallest, simplest teams, while **Jira** is more appropriate for larger or more formally structured engineering-heavy orgs.[3][4][10][16]


Recommend project management software for a company with under 100 employees.

For a company with **under 100 employees**, the best choices are usually **Asana, ClickUp, Monday.com, Wrike, and Zoho Projects** because they’re commonly recommended for small or growing teams and cover a range of budgets and complexity levels.[3][5][6][10][13][19]

A practical short list:

- **Asana** — best if you want a clean interface, straightforward task tracking, and easy team adoption.[19]
- **ClickUp** — best if you want an all-in-one tool with lots of customization and you have a team willing to configure it.[13]
- **Monday.com** — best if you want highly visual workflows and flexible project tracking for cross-functional teams.[8]
- **Wrike** — best if you need stronger project controls and reporting for a growing business.[10]
- **Zoho Projects** — best value option for small and growing teams, especially if cost matters.[3]

If you want the simplest recommendation:
- **Pick Asana** for most small businesses.
- **Pick Monday.com** if your team likes visual boards and automation.
- **Pick ClickUp** if you want maximum features for the price.
- **Pick Zoho Projects** if budget is the top priority.[3][8][13][19]

What to look for in a <100-person company:
- **Easy onboarding** so the team actually uses it.
- **Task dependencies** and **due dates** for coordination.
- **Automations** to reduce manual follow-up.
- **Reporting** for managers.
- **Integrations** with email, chat, and file storage.[5][6][7][10]

If you want, I can also narrow this down to:
- **best free option**
- **best for agencies**
- **best for construction/field teams**
- **best budget pick**
- **best for non-technical teams**


affordable project management software for SMB

For an **affordable SMB project management tool**, the best budget-friendly options are usually **Trello, ClickUp, Zoho Projects, Asana, Wrike, and monday.com** because they all have low starting prices and/or free plans.[3][6][8][11][16]

A quick price-focused shortlist:

| Tool | Starting price | Free plan | Best fit |
|---|---:|---|---|
| **Zoho Projects** | from **$4/user/month** or about **$25/org/month** depending on plan structure | Yes | Lowest-cost traditional PM for SMBs[11][16] |
| **Trello** | from **$5/user/month** | Yes | Simple kanban/task tracking[3][11] |
| **ClickUp** | from **$7/user/month** | Yes | Best value if you want lots of features[7][11] |
| **Asana** | from **$10.99/user/month** | Yes | Good all-around choice for growing teams[3][11] |
| **Wrike** | from **$9.80–$10/user/month** | Yes | Better for teams needing more structure/reporting[3][6][11] |
| **monday.com** | from **$9–$10.99/user/month** | Yes | Good for customizable workflows[6][11][18] |

If you want the **cheapest practical options**, start with:
- **Zoho Projects** if you want the **lowest cost** and more classic project-management features.[11][16]
- **Trello** if you want something **very simple and easy to adopt**.[3][11]
- **ClickUp** if you want **the most features per dollar**.[7][11]

A useful rule of thumb from small-business software guides is that basic PM tools for SMBs commonly range from **free to about $30 per user/month**, with more advanced tools costing more.[12][15]

If you tell me your team size and whether you need **Gantt charts, time tracking, client billing, or automation**, I can narrow this to the best 2–3 options.


What project management tools do small teams actually use?

Small teams actually tend to use a handful of **simple, low-friction tools** rather than heavyweight enterprise systems: **Trello, Asana, ClickUp, Monday.com, Notion, and Wrike** show up repeatedly across small-team recommendations and reviews.[4][5][8][10][14]

What small teams usually pick depends on how they work:

- **Trello** for the simplest Kanban-style task tracking and lightweight coordination.[4][5][8][14]
- **Asana** for flexible task management and basic workflow structure without too much setup.[5][8][10][14]
- **ClickUp** when a small team wants *one workspace* to replace several tools and can tolerate a steeper learning curve.[4][5][8][10]
- **Monday.com** for visual planning, cross-functional work, and spreadsheet-like project tracking.[1][4][6][8][10]
- **Notion** for teams that want docs, databases, and project tracking in one place, especially if they build their own system.[1][5][6][8][10]
- **Wrike** for teams that need more structure, automations, or creative/client-work workflows.[4][5][8][10][14]

A few patterns stand out from the sources:

- **Very small teams** often start with **Trello** or **Notion** because they are easier to adopt and lighter weight.[5][8][14]
- **Growing small teams** often move to **Asana**, **ClickUp**, or **Monday.com** when they need more automation, views, or process control.[4][5][8][10]
- **Agency/client-service teams** often prefer **Wrike** or **Paymo** because they support more formal project and client management.[5][8][10]
- **Remote teams** often favor **Miro**, **Notion**, or **Basecamp** when collaboration and communication matter as much as task tracking.[1][6][14]

If you want the short practical answer: **most small teams use Trello, Asana, ClickUp, Monday.com, or Notion**—because they are flexible, affordable, and easy to start with.[4][5][8][10]


Best work management platform for creative agencies

For most **creative agencies**, **Monday.com**, **Wrike**, **ClickUp**, and **Scoro** are the strongest all-around contenders, with the best choice depending on whether you prioritize visual workflows, approvals, resource planning, or agency financials.[7][8][5][2]

- **Best overall for visual creative workflows:** **Monday.com** is repeatedly positioned as a strong fit for creative-focused teams that need intuitive, visual project tracking.[7][9]
- **Best for structured agency operations:** **Wrike** is highlighted as a strong creative-agency option and is framed as reducing repetitive administrative work.[8][11]
- **Best for highly customizable teams:** **ClickUp** is described as a comprehensive solution with extensive customization for larger creative teams.[5]
- **Best for agency management beyond tasks:** **Scoro** is listed as “best overall for most teams” in one agency-focused ranking, suggesting broader fit when you need project, time, and business management together.[2]

If you want a practical recommendation:
- Choose **Monday.com** if your agency values **ease of use and visual collaboration**.[7][9]
- Choose **Wrike** if you need **stronger control and process management**.[8][11]
- Choose **ClickUp** if you want **maximum flexibility** and are comfortable configuring the system.[5]
- Choose **Scoro** if you need a more **business-management-oriented platform** for agency work.[2]

For a creative agency, the “best” platform is usually the one that balances:
- **client/project visibility**
- **approval workflows**
- **time tracking**
- **resource management**
- **team collaboration**[7][8][18]

If you want, I can narrow this down to the **best option for your agency size**: solo/freelance, small studio, mid-size agency, or large multi-team agency.


What software should a software development team use to manage sprints and backlogs?

A software development team should usually use **Jira** to manage **sprints and backlogs** because it is repeatedly identified as the strongest overall tool for sprint planning, backlog management, and sprint reporting.[1][2][7]

Other solid options depend on the team’s workflow:

- **Azure Boards** if the team is heavily invested in Microsoft/Azure tooling.[2]
- **ClickUp** if the team wants sprints, docs, goals, and task management in one place.[6]
- **Trello** if the team needs something lighter and more visual for simpler sprint workflows.[2]
- **Zenhub** if the team works primarily inside GitHub and wants sprint management there.[11]

If you want the safest default choice for a typical software team, choose **Jira**.[1][2][7]


Top project management software for construction contractors

For most construction contractors, the strongest **project management software** options are **Procore**, **Autodesk Construction Cloud**, **Contractor Foreman**, **Buildertrend**, and **Fieldwire**.[3][7][12][20]

- **Procore**: Best for **large or complex contractor operations** that need strong coordination, mobile access, integrations, and enterprise-level project control.[3][7][19]
- **Autodesk Construction Cloud**: Best for **BIM-heavy workflows**, document management, and collaboration across multiple stakeholders; it is also highlighted as a top-ranked construction PM solution.[7][12][9]
- **Contractor Foreman**: Best for **overall value** and **small-to-midsize contractors** because it is repeatedly described as contractor-specific and easy to use.[3][7][20]
- **Buildertrend**: Best for contractors who want **construction-specific integrations** and broader business management features.[3]
- **Fieldwire**: Best for **field coordination**, task management, and jobsite collaboration across crews.[1][3][4]

If you want a quick pick by contractor type:

| Contractor type | Best fit |
|---|---|
| Large commercial or multi-project teams | **Procore** |
| BIM/document-heavy projects | **Autodesk Construction Cloud** |
| Small contractors wanting strong value | **Contractor Foreman** |
| Residential builders/remodelers | **Buildertrend** or **Houzz Pro** |
| Field-first teams needing jobsite coordination | **Fieldwire** |

A practical short list depends on what you need most: **project control**, **estimating/invoicing**, **field communication**, or **document management**.[3][7][13] If you want, I can narrow this to the **best 3 tools for small contractors**, **residential builders**, or **commercial GCs**.


Best lightweight project management tool for freelancers

For most freelancers, **Todoist** is the best lightweight project management tool because it is consistently described as the simplest, fastest option for task-first work and solo use.[1][2][3] If you want a more visual workflow, **Trello** is the best lightweight alternative for Kanban-style project tracking.[3][7]

A practical shortlist by use case:

- **Todoist** — best for **simplicity** and quick task capture; sources describe it as ideal for solopreneurs and task-first freelancers, with a very low learning curve.[1][2][3]
- **Trello** — best for **visual boards** and lightweight Kanban workflows; it is repeatedly highlighted as the simplest board-based option.[3][7]
- **Notion** — best if you want **notes, docs, and tasks** in one workspace, but it is less lightweight than Todoist or Trello.[3][10]
- **Breeze** — best if you want a **simple, client-friendly** freelance PM tool rather than a pure minimalist app.[7]
- **nTask** — best for **budget-conscious** freelancers who still need more project-management features.[10]

If you want the shortest answer: **choose Todoist unless your work is easier to manage visually, in which case choose Trello**.[1][3][10]


What project management tool is best for managing client deliverables?

For **managing client deliverables**, **Teamwork** is the strongest single-purpose choice because it is explicitly built for client work and connects delivery, resource planning, time tracking, budgeting, and reporting in one platform.[3][6]

If you want the best fit by scenario:

- **Teamwork** — best for agencies, consultants, and service teams managing end-to-end client work, especially when you need client-facing collaboration and profitability tracking.[3][6]
- **monday.com** — best overall if you want a highly flexible all-in-one work management tool with customizable boards, timelines, automation, and reporting.[1][5]
- **ONES.com** — a strong pick if you want more structured project control and a generous free tier, especially for teams that value deployment flexibility.[2]
- **ClickUp / Asana** — good general-purpose options for project-based work with clear deliverables, phases, and progress tracking.[19]

If you want a direct recommendation: **choose Teamwork for client deliverables**, unless you specifically need broader cross-functional workflow customization, in which case **monday.com** is the safer all-around pick.[3][1]


We are scaling from 10 to 50 employees and need a structured project management system. What should we choose?

For a team growing from **10 to 50 employees**, the safest default choice is **monday.com** or **ClickUp**. Both are repeatedly positioned as strong fits for mid-sized, scaling teams, with monday.com favored for **visual planning and operational simplicity** and ClickUp for **flexibility and task hierarchies**.[1][5][8]

If you want a single recommendation, choose **monday.com** if your priority is fast adoption and cross-team visibility; choose **ClickUp** if you want deeper customization and more structured task management.[1][5][8]

- **monday.com**: Best for visual planning, easier rollout, and scaling teams; cited as a strong fit for mid and large teams and for 25–50 employee SMBs.[1][8]
- **ClickUp**: Best for building task hierarchies and teams that want a more configurable system; also recommended for mid and large teams and feature-rich users.[1][6][8]
- **Wrike**: Best if you need **automations** and **real-time project visibility**; explicitly recommended for teams of **10–50**.[5]
- **Asana**: Good if your work is more **process-driven** and you want a flexible system that can grow with you.[8][9][17]
- **Jira**: Best only if you are a **technical / software delivery** team working in agile workflows.[1][9]

A practical way to decide is:

- Pick **monday.com** if you want the least friction for a growing team.
- Pick **ClickUp** if you expect more complex workflows and want one tool to adapt over time.
- Pick **Wrike** if reporting, automation, and visibility matter most.
- Pick **Jira** only if engineering is the main user group.[1][5][8][9]

If you want, I can also give you a **3-tool shortlist by team type**: operations, marketing, or software development.


Best project management software with built-in time tracking and Gantt charts

If you want **one tool that combines project management, built-in time tracking, and Gantt charts**, the strongest options in the results are **Paymo**, **BigTime**, **GanttPRO**, **Wrike**, and **Hub Planner**.[5][9][17][11][1]

- **Paymo** — explicitly described as a small-business project management tool that combines **Gantt charts with time tracking, invoicing, and team scheduling**.[8]
- **BigTime** — best fit for service teams; it combines **strong Gantt chart functionality** with **time tracking, resourcing, and workload management**.[9]
- **GanttPRO** — includes **time logging on tasks and milestones**, plus project planning and scheduling in the same tool.[17]
- **Wrike** — a broader work-management platform with **powerful timelines** and time-tracking features tied to project data.[11][14]
- **Hub Planner** — specifically noted as **Gantt chart software with integrated time tracking and approval**.[1]

If you want the **best overall balance** for most teams, **Paymo** is the clearest match from the results because it is directly described as combining **Gantt charts + time tracking** in a project management tool.[8] If you run a professional services or client-delivery operation, **BigTime** appears strongest for scheduling and resource planning alongside time tracking.[9]

If you want, I can turn this into a **top 3 by team size**:
- **small business**
- **agency/client services**
- **enterprise/PMO**


What project management app is best for non-tech teams?

For most **non-tech teams**, **monday.com** is the strongest all-around choice because it is built for **visual workflows**, uses **color-coded boards**, and includes **no-code automations** that reduce setup complexity.[1][4]

If your team wants the simplest possible starting point, **Trello** is often easier to adopt because it is highly visual and Kanban-based, which many non-technical users find intuitive.[8] If your team already works comfortably in spreadsheets, **Excel or Google Sheets** can also be a practical project-management option because they are familiar, flexible, and easy to access.[18]

A quick comparison:

| Tool | Best for non-tech teams | Why it stands out |
|---|---|---|
| **monday.com** | Best overall | Visual boards, no-code automations, easier team adoption[1][4] |
| **Trello** | Simplest visual workflow | Very easy Kanban-style task tracking[8] |
| **Excel / Google Sheets** | Spreadsheet-native teams | Familiar, low-cost, flexible[18] |
| **Asana** | Teams that want structure | Good if you need more process and task organization[13] |

If you want one recommendation without overthinking it: **choose monday.com** for the best balance of ease, visibility, and features for non-technical teams.[1][4]


Easy to use task management software for remote teams

If you want the **easiest-to-use** task management software for a remote team, **Trello** is the clearest pick from the results because it is explicitly described as simple, visual, and easy to use, with a strong Kanban-board workflow and broad customer praise for ease of use.[3][4] If your team needs a bit more structure, **Asana** is the better option for remote teams that want timelines, dependencies, and workload views without moving to a very complex tool.[2][10]

A practical short list:

- **Trello** — best for **simplicity** and fast adoption; good for small or visual teams.[3][4]
- **Asana** — best for **structured remote workflows** and cross-team coordination.[2][10]
- **ClickUp** — best if you want **more features** in one place, but it is usually less “easy” than Trello.[2][4]
- **Basecamp** — best for teams that want **simple communication plus to-dos**.[2][4]
- **Todoist** — best for **lightweight personal or small-team task tracking**.[2][5]

If you want the shortest recommendation:
- Choose **Trello** for the easiest start.[3][4]
- Choose **Asana** if remote collaboration needs more planning and visibility.[2][10]

For remote teams specifically, sources emphasize features like **async task threads**, **timezone visibility**, **workload balancing**, and strong integrations as important selection criteria.[1]


Best visual Kanban board software for team workflows

For most teams, **Trello** is the best visual Kanban board software because it is the simplest to adopt and is widely recommended as the best overall option for straightforward team workflows.[2][3][9]

If your team has different needs, these are the strongest fits:

| Best fit | Tool | Why it stands out |
|---|---|---|
| **Best overall simplicity** | **Trello** | Clean visual boards, easy team adoption, low setup friction.[2][3][9] |
| **Best for engineering / IT** | **Jira** | Strong workflow control, WIP limits, and bottleneck visibility.[2][4] |
| **Best for cross-functional teams** | **Asana** | Better structure for teams coordinating across functions and projects.[4][18] |
| **Best for visual-first / whiteboard-style planning** | **Miro** | Suited to collaborative visual planning and hybrid workflows.[4][6] |
| **Best for Microsoft 365 teams** | **Microsoft Planner** | Best when your team already lives in the Microsoft ecosystem.[4] |
| **Best for Google Workspace teams** | **Kanbanchi** | Designed for Google Workspace integration.[4] |

If you want a quick recommendation:
- Choose **Trello** for the easiest, most intuitive team Kanban board.[2][3][9]
- Choose **Jira** if your workflow needs more rules, constraints, and engineering tracking.[2][4]
- Choose **Asana** if you need Kanban plus broader project coordination across teams.[4][18]

If you want, I can also give you a **shortlist by team size, budget, or industry**.