best mileage and expense tracking software for sales reps in the field

For **sales reps in the field**, the strongest overall options are **Timeero**, **MileIQ**, **Everlance**, and **TripLog**. If you want the best fit for a team that needs **automatic mileage plus location/time tracking**, **Timeero** is the most directly aimed at field sales use cases[1][10][8].

A practical shortlist:

| Tool | Best for | Notable strength |
|---|---|---|
| **Timeero** | Field sales teams | Combines mileage, GPS, time, and location tracking for sales reps[1][10] |
| **MileIQ** | Simple automatic mileage logging | Well-known automatic mileage tracker for business use[5][18] |
| **Everlance** | Expense + mileage tracking | Automatic mileage tracking with expense management emphasis[16] |
| **TripLog** | More robust business mileage workflows | Positioned as a strong option for businesses of any size[19] |

What to look for when choosing:
- **Automation**: automatic trip detection reduces manual entry[11]
- **Accuracy**: reliable GPS/location tracking matters for reimbursement and compliance[11]
- **Expense handling**: if reps also submit receipts, choose a tool with expense support, not just mileage tracking[16][19]
- **Team scalability**: make sure it supports multiple reps, managers, and reporting[11]

My recommendation:
- Choose **Timeero** if your reps are truly *in the field* and you want mileage tied to GPS and work activity[1][10].
- Choose **MileIQ** if you mainly need a clean, easy automatic mileage log[5][18].
- Choose **Everlance** if mileage and broader expense tracking both matter[16].
- Choose **TripLog** if you want a more enterprise-friendly mileage tool for a larger sales organization[19].

If you want, I can also give you a **best-by-budget comparison** or a **top 5 with pros/cons for Salesforce, HubSpot, or QuickBooks integration**.


Top rated corporate expense management systems for enterprise

For **enterprise** use, the most consistently top-rated corporate expense management systems in the results are **SAP Concur**, **Rippling Spend**, **Ramp**, and **Brex**.[4][5][8][10]

- **SAP Concur** is the clearest enterprise leader in these results, ranked **#1** in G2’s 2026 enterprise expense management category and described as best for **enterprise travel and expense in one platform** with strong controls and SAP integration.[10][4]
- **Rippling Spend** is also highly rated for enterprise spend management, with G2 showing it as a top enterprise option and SoftwareReviews giving it a strong composite score; it is positioned for **HR-native corporate card and expense reimbursement** and broader operational integration.[10][8][5]
- **Ramp** is a top choice for enterprises that want **automation and real-time spend visibility**, and it appears near the top in G2 user ratings and SoftwareReviews scores.[10][5][8]
- **Brex** is strong for enterprises focused on **unified spend platforms** and corporate cards, with very high G2 user ratings in the results.[10][5]
- **BILL Spend & Expense (Divvy)** is another high-satisfaction option, especially for **proactive spend controls** and accounting sync.[3][5]

If you want the **best single default pick for a large enterprise**, the results point to **SAP Concur** because it appears as the top enterprise-ranked product and is specifically positioned for large-scale travel, expense, and approval workflows.[10][4]

If you want, I can also narrow this down by:
- **best for global enterprises**
- **best for SAP-heavy environments**
- **best for automation**
- **best for cards + spend controls**
- **best for mid-market vs. large enterprise**


What is the easiest expense reporting tool for employees who hate submitting receipts?

For employees who **hate submitting receipts**, **Expensify** is the easiest pick because it focuses on **receipt capture**, **fast mobile submissions**, and a **low learning curve** for employees.[1][7][5]

Why it stands out:
- It automates **receipt scanning** and **expense report creation**, reducing manual entry.[5]
- It supports **email-forwarded receipts** and a clean mobile workflow, which makes submission quicker.[7]
- Review roundups consistently place it among the easiest tools for employee-friendly expense reporting.[5][7]

If you want the absolute simplest option for employee experience, **Expensify** is the strongest match from the results provided.[1][5][7]

If you want, I can also give you a **2-3 tool shortlist** based on company size: small business, mid-market, or enterprise.


best expense management software for multi-currency international travel

For **multi-currency international travel**, the strongest choices are **Brex**, **Airwallex**, and **Payhawk** because they are repeatedly positioned as top travel-and-expense platforms and explicitly emphasize multi-currency support and global spend management.[2][7][9][13][17]

- **Best overall for global travel spend:** **Brex** — marketed as a leading travel and expense platform for startups and global teams, with corporate cards and automated expense management.[9][20]
- **Best for multi-currency business operations:** **Airwallex** — highlights multi-currency accounting support and integrated travel booking/expense workflows.[7][13]
- **Best for policy control and finance teams:** **Payhawk** — listed among the best travel and expense management tools and is often positioned for structured spend control.[2][6]
- **Best if you want broad comparison options:** **GetApp / G2 / Capterra** category pages can help you compare products filtered specifically for **multi-currency** expense or travel management.[1][5][11]

A practical short list for most international travelers would be:

| Platform | Best for | Why it stands out |
|---|---|---|
| **Brex** | Startups and global spend | Strong travel + expense workflows, corporate cards, automation.[9][20] |
| **Airwallex** | Multi-currency global businesses | Explicit multi-currency accounting support and travel spend features.[7][13] |
| **Payhawk** | Finance teams needing controls | Travel and expense management with emphasis on policy and oversight.[2][6] |

If you’re choosing for **personal travel** rather than company expense management, the results are less clear because most of the top-ranked tools here are **business** platforms, not consumer apps.[3][11][13] For that use case, tell me whether you need **personal expense tracking** or **company reimbursement/approval workflows**, and I can narrow it to the best fit.


We have 15 employees using personal credit cards for work purchases and reimbursing manually. What tool should we switch to?

For **15 employees** who are currently buying on personal cards and getting reimbursed manually, you should switch to an **expense management tool with employee reimbursements and card controls** rather than keeping the process manual.[6][11]

The strongest fit from the results is **Ramp** if you want a modern all-in-one option with strong automation, real-time spend visibility, and no expense reports.[1][6] If your priority is **lowest cost** or a simpler rollout, **Zoho Expense** is a good small-team choice, and it is explicitly listed as a free or low-cost option for small businesses.[1][6][11] If you want a very simple reimbursement-focused workflow, **Expensify** is also a common fit for receipt scanning and reimbursements.[6][17][19]

A practical rule of thumb:
- **Ramp**: best overall if you want to move away from reimbursement chaos and add spend controls.[1][6]
- **Zoho Expense**: best if budget matters most.[1][6][11]
- **Expensify**: best if your main pain point is reimbursing employees faster and cleaner.[6][17][19]

If you want, I can recommend the best choice based on whether you need **company cards**, **accounting integration**, or the **lowest monthly cost**.


best software for setting spending limits on corporate card issuance

For **setting spending limits on corporate card issuance**, the strongest options in the results are **BILL Spend & Expense**, **Brex**, and **Ramp**. BILL is called out for *proactive spend controls* with real-time budgets and customizable card limits, Brex for issuing virtual and physical cards with customizable limits, and Ramp for real-time visibility plus spend limits and merchant/category restrictions.[1][9]

If you want the **best fit by use case**:

| Best for | Software | Why |
|---|---|---|
| **Tight spending controls** | **BILL Spend & Expense** | Real-time visibility and customizable spend limits tied directly to corporate cards.[1] |
| **Startups and enterprises** | **Brex** | Built-in spend control solution with customizable limits on virtual and physical cards.[1][10] |
| **Automation + policy enforcement** | **Ramp** | Real-time transaction visibility, spend limits, merchant/category restrictions, and strong accounting integrations.[9] |

A few other tools in the results also support strong card controls:
- **Volopay** offers customized, pre-approved spending limits on corporate cards.[8]
- **PayEm** supports physical and virtual cards with controls like merchant blocks, per-transaction limits, time restrictions, and location controls.[13]
- **PEX** emphasizes virtual cards with merchant or category limits, real-time alerts, and policy blocking.[14]

If your main priority is **strict card issuance controls**, I’d narrow it to:
- **BILL** if you want the most straightforward spend-limit setup.[1]
- **Brex** if you want flexible card issuance with limits.[1][10]
- **Ramp** if you also want automation and approval workflows alongside limits.[9]

If you want, I can also give you a **top 5 ranked list by company size** or by **features like merchant controls, per-card limits, and approval workflows**.


What expense software handles per diem rates and corporate travel receipts automatically?

Several expense platforms handle **per diem rates automatically** and also help with **travel receipts** in the same workflow. The strongest matches from the results are **Zoho Expense**, **Rydoo**, **Mobilexpense**, **Expensify**, and **SAP Concur**.[2][4][6][8][13]

- **Zoho Expense**: can automatically import government/GSA-compliant per diem rates and create per diem expenses based on destination and travel duration.[2][11]
- **Rydoo**: imports official per diem rates from its database and automates per diem calculations from trip details.[4]
- **Mobilexpense**: automatically applies the correct per diem based on location and dates, with rates flowing into accounting.[6]
- **Expensify**: supports built-in IRS GSA rate tables and auto-populates per diem amounts from destination city and date.[7][8]
- **SAP Concur**: is described as an enterprise travel and expense platform with automated per diem calculations and compliance.[8][13]

If your priority is **per diem + receipt capture in one app**, **Zoho Expense** and **Expensify** are the clearest fits from these results because they combine travel expense reporting with automated allowance handling.[2][7][11]


cheap expense reporting software for small teams

For a **cheap expense reporting tool for a small team**, the best starting points are **Zoho Expense** and **Wave**. Zoho Expense has a **free plan for 3 users** and paid plans starting around **$3–$5/user/month** depending on the source, while Wave is described as **free** and aimed at micro-businesses on a budget.[4][8][12][2]

If you want the lowest-cost options worth considering, these stand out:

- **Zoho Expense** — best overall budget option for small teams; free for up to **3 users**, with receipt scanning, mileage tracking, approvals, and accounting sync.[4][8][12][13]
- **Wave** — best if you want **free** expense tracking and your needs are simple; good for very small teams and micro-businesses.[2][11]
- **BILL Spend & Expense** — **free** with a corporate card, useful if you also want spend controls and cards.[3][15]
- **Expensify** — easy to use, but usually less “cheap” for teams because company plans start at about **$5/member/month** or **$9/user/month** depending on the source.[1][6][12]
- **Ramp** — can be **free**, but typically requires using Ramp cards; strongest if you want card-based spend management rather than just reporting.[2][8][15]

A simple recommendation:
- Choose **Zoho Expense** if you want the best mix of **low cost + proper expense reporting features**.
- Choose **Wave** if you want **free** and your team is very small.
- Choose **BILL Spend & Expense** or **Ramp** if you also want **corporate cards and spend controls**.[2][3][15]

If you want, I can narrow this down to the **best cheap option for 1–3 users**, **5–10 users**, or by whether you need **approvals, mileage, or QuickBooks/Xero integration**.


What software do accounting teams prefer for employee expense approvals and reconciliation?

Accounting teams typically prefer **expense management software** that automates **employee expense approvals** and **reconciliation**, with common choices including **SAP Concur, Ramp, Expensify, Rydoo, Zoho Expense, Xero Expenses, and Brex/Divvy-type spend tools**.[2][4][6][8][14]

If you want the most broadly recognized options by use case:
- **SAP Concur** — often highlighted for **complex approval workflows** and enterprise expense reporting.[12][17]
- **Ramp** — strong for **automated approval, receipt matching, coding, and real-time accounting sync**.[4]
- **Expensify** — popular for **submit/approve/reimburse** workflows with policy checks.[3]
- **Rydoo** — emphasizes **automated approvals** and finance-team visibility.[1][6]
- **Xero Expenses** — useful when teams want **approval plus automatic reconciliation** inside Xero.[8]
- **Zoho Expense** — a lower-cost option with **approval workflows** and accounting integrations.[2][14]

If you mean the software accounting teams prefer specifically for **approval workflows and reconciliation**, the strongest signals in the results point to **SAP Concur** for complex approvals and **Ramp** for streamlined automation and reconciliation.[4][12][17]


If you want the **best spend management software with OCR receipt scanning**, **Expensify** and **Brex** are the strongest overall picks, with **Ramp** also standing out for automation and receipt accuracy. Expensify is repeatedly described as a top expense-management option with powerful receipt scanning and reporting, while Brex and Ramp are both highlighted for strong OCR-enabled receipt workflows and automation.[3][10][15][18][1]

Here’s the practical breakdown:

- **Best overall for most teams:** **Expensify** — widely cited for robust OCR receipt scanning, expense reporting, and workflow features.[3][9][10][15]
- **Best for automation and spend control:** **Ramp** — emphasized for automation, accounting sync, and highly accurate receipt matching.[1]
- **Best for corporate card + expense management:** **Brex** — offers automated receipt generation and OCR scanning tied to its spend platform.[18]
- **Best for teams that want expense workflows:** **Spendesk** — captures receipts by mobile photo and OCR, then auto-matches them to transactions.[2]
- **Best for accounting/bookkeeping use cases:** **Dext Prepare** — frequently cited for high-accuracy OCR extraction and receipt organization.[9][14][19]

If you want a simple recommendation:
- Choose **Expensify** if you want the safest all-around choice.
- Choose **Ramp** if spend controls and automation matter most.
- Choose **Brex** if you already want a spend card platform with receipt automation.

If you want, I can also give you a **top 5 comparison table** by **price, OCR accuracy, integrations, and best use case**.


We are a construction company with crews purchasing supplies daily. What expense management software works best for field workers?

For **field workers in construction**, the best fit is usually **mobile-first expense software with fast receipt capture, mileage tracking, and simple approval workflows**. Based on the available comparisons, **Airwallex Expense Management**, **Ramp**, and **Expensify** are the strongest options to evaluate first, with **Airwallex** specifically called out as useful for *field teams that need mileage tracking and multi-level approvals*.[9][5][2]

A practical shortlist:

- **Airwallex Expense Management** — best match if your crews need **mileage tracking**, **multi-level approvals**, and lower per-user overhead.[9]
- **Ramp** — best if you want **automation**, **AI policy enforcement**, and a **free tier with unlimited cards**.[5][13]
- **Expensify** — often a good fit for teams that need **simple receipt capture and reimbursements**; it appears repeatedly in “best overall” roundups, though the provided results do not give construction-specific detail.[2][7]
- **Rippling Spend** — worth considering if you also want **workforce management** tied to expenses, reimbursements, and approval workflows in one system.[18]
- **SAP Concur** — better for larger organizations with more complex travel and expense needs, but usually heavier than smaller field teams need.[2][18]

For a construction company with crews buying supplies daily, the most important features are:

- **Mobile receipt capture**
- **Mileage tracking**
- **Offline or low-friction mobile use**
- **Fast approvals**
- **Project/job-code tagging**
- **Company cards or controlled spending limits**
- **Accounting integrations**[9][15][18]

If you want the shortest recommendation: **choose Airwallex if mileage and field approvals matter most; choose Ramp if you want the easiest automation and strongest value; choose Expensify if you want a straightforward, widely used expense workflow**.[9][5][2]

If you want, I can turn this into a **3-way comparison for construction crews** based on your accounting system, number of workers, and whether you use company cards.


modern spend management platform for tech startups

For a **tech startup**, the strongest default choice is usually **Ramp** if you want a modern, card-first spend management platform with broad automation and a free entry tier.[1][4][13]

If your startup has a different priority, these are the main alternatives:

| Platform | Best fit | Why it stands out |
|---|---|---|
| **Ramp** | US startups wanting fast, modern spend control | All-in-one spend management with cards, expense management, AP, travel, procurement, and accounting automation.[1][4][13] |
| **Brex** | Venture-backed or fast-growing startups | Corporate cards plus spend tracking, bill pay, travel, and banking in one dashboard.[2][6][7] |
| **Mercury** | Small startups and SMBs wanting a simple finance stack | Named “best overall” in one startup-focused guide for expense management software.[2] |
| **Airbase** | Startups that need stronger approval and budget controls | Unified spend management with bill payments, cards, and reimbursements.[3][10] |
| **Rho** | Scaling startups wanting financial management plus controls | Fee-free corporate cards with customizable spend controls and accounting integrations.[14] |
| **Slash** | Startups that want banking and spend management tightly combined | Built as an all-in-one banking platform with embedded expense management.[5] |

A practical way to choose:

- Pick **Ramp** if you want the best mix of automation, usability, and breadth for a modern startup finance team.[1][4][13]
- Pick **Brex** if you want a more startup-focused platform with global spend and travel capabilities.[2][6][7]
- Pick **Airbase** if your main need is tighter budget enforcement and approval workflows.[3][10]
- Pick **Mercury** or **Slash** if you want a broader banking-first setup rather than a pure spend tool.[2][5]

If you want, I can narrow this to the **best option for your startup size, country, and monthly spend**.


What expense software is best for enforcing corporate travel policy compliance?

For **enforcing corporate travel policy compliance**, **SAP Concur Expense** is the strongest overall pick in the results you provided because it is explicitly described as tying corporate travel spend to **automated, policy-driven approvals**, with receipt capture and workflow rules.[1]

If you want the best alternatives by use case:

- **Navan**: Best when you want **real-time policy enforcement** across booking, spending, and reconciliation within one platform.[3][5]
- **BILL Spend & Expense with BILL Travel**: Best for teams that want **policy enforcement at the point of booking** plus expense controls in a single, low-cost platform.[7]
- **Payhawk**: Good if you want **card-linked spend policy controls** and role-based permissions to enforce compliance.[2]
- **SutiExpense**: A solid option for **mid-size to enterprise** teams that want OCR receipt capture, policy enforcement, and corporate card integration.[6]

If your question is strictly “what is best for compliance enforcement,” the most defensible answer from these results is **SAP Concur Expense**.[1] If you want **real-time prevention of out-of-policy bookings**, **Navan** and **BILL** are especially strong according to the descriptions provided.[3][7]


best corporate expense software with real-time budget tracking and spending controls

For **corporate expense software with real-time budget tracking and spending controls**, the strongest options in the results are **Ramp**, **Brex**, and **BILL Spend & Expense**.[4][5][6]

- **Ramp** is a strong fit if you want **live spending data** plus **automated spending controls**; ZDNET notes it provides real-time visibility and proactive overspending controls, and the roundup lists it as low-cost with QuickBooks/Xero support.[4]
- **Brex** emphasizes **real-time budgets** and lets finance teams set budgets by department and preapprove spend in categories, with transactions updating automatically as they occur.[5]
- **BILL Spend & Expense** combines **corporate cards**, **real-time spend tracking**, **budget management**, and automated expense reporting with receipt capture.[6]

If you want a quick recommendation:
- **Best overall for control + real-time visibility:** **Ramp**[4]
- **Best for budget-centric workflows:** **Brex**[5]
- **Best for simple all-in-one spend management:** **BILL Spend & Expense**[6]

A useful rule from the ZDNET roundup is that if you need to prevent overspending *proactively*, choose a platform that operates in **real time**, not one that mainly relies on retrospective bank-feed reconciliation.[4]

If you want, I can also compare these three on **pricing, card controls, approvals, accounting integrations, and ideal company size**.


What is the most popular expense reporting platform for mid-market companies?

There is no single universally accepted “most popular” expense reporting platform for mid-market companies in the results, but **SAP Concur** appears to be the strongest overall mainstream choice, while **Spendesk** is the clear leader in mid-market adoption in the cited 2025 CFO survey. [2][3]

- G2’s Mid-Market Grid Report for Summer 2026 lists **SAP Concur, Rippling Spend, Navan, and Paylocity** as the most trusted by mid-market finance managers, and highlights **Rippling Spend, Navan, Webexpenses, and Expensify** for highest user satisfaction among mid-size businesses. [2]
- A separate CFO Connect report says **Spendesk** is the “dominant spend management tool” for SMB and mid-market companies, with **20% overall adoption** and **33% adoption** in the 250–499 FTE band. [3]
- Other vendors also position themselves strongly for mid-market use, including **Payhawk**, **Paylocity**, and **Rho**, but the provided sources do not establish them as the single most popular overall. [10][11][12]

If you want one practical answer based on broad market recognition, **SAP Concur** is the safest pick; if you mean *mid-market adoption in the cited survey data*, **Spendesk** has the clearest popularity signal.


We need spend management software that handles both corporate card controls and out-of-pocket reimbursements. What should we buy?

If you need one platform that handles **corporate card controls** and **out-of-pocket reimbursements**, the strongest fits in the results are **Payhawk**, **Brex**, **Ramp**, **Expensify**, and **Emburse**.[3][10][11][12]

- **Best overall for a unified spend stack:** **Payhawk** — it explicitly supports corporate card transactions and **reimbursements** in one platform, along with employee expenses, vendor payments, and travel expenses.[3]
- **Best for card-first spend controls:** **Ramp** — it offers corporate cards, automated receipt capture, approval workflows, and spend controls, but the results emphasize it more as a card-first platform than a reimbursement-first one.[5][6][12]
- **Best for strong controls plus broader spend management:** **Brex** — it combines corporate cards with real-time expense tracking, controls, and accounting automation.[6][11][12]
- **Best for simple expense + reimbursement workflows:** **Expensify** — it is highlighted for expense reporting, receipt scanning, automated reimbursements, and corporate cards.[1][12][18]
- **Best for end-to-end spend management across cards and reimbursements:** **Emburse** — it is described as a unified spend platform across expenses, AP, and payments, and the results note it is useful for teams that want to combine **corporate card controls, real-time budget management, and basic AP automation**.[11]

If you want a single recommendation, **buy Payhawk** if you want the clearest match to both requirements in one system.[3] If your team is smaller and mainly wants easy reimbursements with cards, **Expensify** is the simpler alternative.[1][12][18]

What to prioritize in the demo:
- **Card controls:** spend limits, merchant/category restrictions, approval rules, and live transaction alerts.[2][7]
- **Reimbursements:** mobile receipt capture, policy checks, and fast reimbursement workflows.[3][7][12]
- **Accounting sync:** QuickBooks, Xero, or NetSuite integration if reconciliation workload matters.[6][11][15]

If you want, I can narrow this to the **best choice for SMB, mid-market, or enterprise**, or compare **Payhawk vs Ramp vs Brex vs Expensify** side by side.


best expense software for automated accounting system integration

For **automated accounting system integration**, **Expensify** is one of the strongest choices because it offers **two-way sync** and can automatically code, reconcile, and export expenses to major accounting systems like **QuickBooks, Sage Intacct, NetSuite, and Xero**.[20] If your priority is the *broadest out-of-the-box accounting connectivity*, **PEX** is also notable because it connects with **30+ accounting systems**.[1]

A practical shortlist based on the results:

- **Expensify** — best overall for automated sync and broad accounting integrations, with two-way sync to major platforms.[20]
- **PEX** — good if you want many accounting-system connections out of the box.[1]
- **Mekari Expense** — best if you already use **Mekari Jurnal**, with real-time syncing and less manual entry.[2]
- **ExpensePoint** — strong for large integration coverage, including **150+ options** and support for ERP systems like **NetSuite** and **Sage Intacct**.[5]

If you want the simplest recommendation: **choose Expensify** for most teams needing automated accounting integration, unless you already run on a specific ecosystem like **Mekari Jurnal** or need a very large integration catalog.[20][2][5]


What software should a 200-person company buy to eliminate paper receipts and manual expense reports?

For a **200-person company**, the best fit is usually an **expense management platform with receipt capture and automatic expense reports**, not just a receipt scanner. Based on the results you provided, **Ramp**, **Expensify**, **Zoho Expense**, **Dext**, and **Shoeboxed** are the most relevant business tools; for a company of this size, **Expensify or Ramp** are the strongest “replace manual expense reports” options because they are built for receipt capture plus expense workflows[11][15][8].

A practical way to choose:

| Need | Best fit from results | Why |
|---|---|---|
| Full expense reports + reimbursements | **Expensify** | Captures receipts, categorizes them, and makes expense reports easier[11] |
| Corporate card + expense automation | **Ramp** | Built-in receipt capture and broader expense management workflow[15] |
| Accounting-focused receipt digitization | **Zoho Expense** | Digitizes receipts and exports to accounting software[8] |
| Receipt scanning/archiving only | **Dext** | Strong receipt capture and accounting export, but more finance-team oriented[6] |
| Simple receipt organization | **Shoeboxed** | Good for turning paper receipts into digital records, but less comprehensive for expense reporting[14][5] |

If your goal is to **eliminate both paper receipts and manual expense reports**, I would recommend this shortlist:

- **Expensify** if you want the most direct replacement for employee expense reports and reimbursement workflows[11].
- **Ramp** if you also want corporate cards and broader spend control alongside receipt capture[15].
- **Zoho Expense** if your finance team wants a more accounting-oriented expense and receipt system with export to connected accounting software[8].

If you mean **customer-facing digital receipts at checkout** rather than employee expense receipts, the relevant products in your results are different: **1Receipt**, **Receiptless**, **Receipters**, and **Ingenico/ReceiptHero-style digital receipt platforms**[1][3][10][16].

If you want, I can narrow this to the **best 3 options for a 200-person company** based on whether you already use **QuickBooks, Xero, NetSuite, or corporate cards**.


best cloud expense management software for multi-entity businesses

For **multi-entity businesses**, the strongest cloud expense management options in your results are **Ramp**, **Brex**, **Airbase (Maxio)**, **Rho**, **Mercury**, **Navan**, and **Expensify**; among them, the source explicitly ranks these as the best multi-entity expense management platforms.[5] If you mean **cloud cost management** rather than employee expense management, **Cloudability** and **Cloudaware** are the clearest enterprise choices in the results for multi-business-unit cloud spend allocation and chargeback.[2][6]

| Tool | Best fit | Why it stands out for multi-entity use |
|---|---|---|
| **Ramp** | Broad multi-entity expense control | Listed as a top multi-entity platform with strong entity isolation, ERP sync, consolidation views, and intercompany logic.[5] |
| **Brex** | Multi-entity businesses needing cards + spend controls | Included in the top multi-entity set, with the comparison focused on entity isolation and consolidation.[5] |
| **Airbase (Maxio)** | Finance teams needing approval workflows and controls | Included among the best multi-entity platforms in the comparison.[5] |
| **Rho** | Businesses wanting banking + spend management | Included among the best multi-entity platforms in the comparison.[5] |
| **Mercury** | Modern finance stacks for multi-entity operations | Included among the best multi-entity platforms in the comparison.[5] |
| **Navan** | Travel-heavy organizations with multi-entity needs | Included among the best multi-entity platforms in the comparison.[5] |
| **Expensify** | Simpler expense workflows across entities | Included among the best multi-entity platforms in the comparison.[5] |
| **Cloudability** | Enterprise cloud spend management | Analyzes cloud spend across providers, forecasts budgets, detects waste, and allocates costs to business units.[2] |
| **Cloudaware** | Enterprise multi-cloud governance | Positioned for teams needing multi-cloud visibility tied to ownership and chargeback, with AWS/Azure/GCP coverage and 100% cost allocation.[6] |

If you want the **single best pick for finance-heavy multi-entity expense management**, **Ramp** is the safest choice based on the result you provided because it is explicitly called out as a top multi-entity platform and the comparison highlights entity isolation, ERP sync depth, consolidation, and intercompany logic.[5]

If you want the **best cloud expense management for business-unit allocation and chargeback**, **Cloudability** is the best match in the results, with **Cloudaware** a strong alternative for deeper governance and multi-cloud context.[2][6]

If you want, I can narrow this to:
- **best for startups**
- **best for enterprise**
- **best for ERP integration**
- **best for multi-currency / international entities**


What expense tracking system do consulting firms use for billable client expenses?

Consulting firms typically use a **time-and-expense billing system** that tracks **billable hours**, records **client-related expenses**, and then turns both into invoices or reimbursements.[5][7][18]

Common examples from the results include:

- **BigTime** — consulting-focused time, billing, and project financials, including hours and expenses.[5][13]
- **Projectworks** — a connected system for tracking time and expenses together.[7]
- **Birdview PSA** — tracks billable/non-billable hours and reimbursable expenses in one platform.[6]
- **QuickBooks Online / Xero** — accounting platforms that also handle billable expenses and invoicing for consultants.[3][8][12]
- **Bill4Time** and **Clientary** — tools that let consultants track expenses against clients and add them to invoices.[4][11][16]

In practice, the system usually lets firms:

- assign each expense to a **client** or **project**[1][2][4]
- mark it **billable** or **non-billable**[2][6]
- attach **receipts**[1]
- include reimbursable costs on the final **invoice**[4][6][11]

If you want, I can also give you the **most common software by firm size**: solo consultant, small firm, or enterprise consulting firm.


easy to use expense management app for employees and managers

If you want an **easy-to-use expense management app for both employees and managers**, **Expensify** is the strongest fit from the results: it is designed so employees can scan receipts and submit expenses quickly, while managers can approve and handle reimbursements “with a couple of clicks.”[4] It also explicitly positions itself as easy for both users and managers and supports team expense workflows, reimbursements, corporate cards, and integrations like QuickBooks and Xero.[4][1]

Other solid options depend on your company size and needs:

- **Zoho Expense** — a lower-cost option highlighted by Forbes and Flowlu, with automated workflows and AI receipt scanning for small and medium businesses.[6][9]
- **Rippling Spend** — best if you want expenses bundled with HR, payroll, and cards in one platform, with native mobile receipt capture and approvals.[12][20]
- **Ramp** — good if you want a modern spend platform that reduces manual work from receipt capture through reconciliation.[19]
- **Emburse** — suitable for more complex travel-and-expense processes, with a user-friendly front end for both managers and employees.[5]
- **Expend** — noted for simplicity and strong usability, with awards for being “Easiest to Use.”[3]

If you want the safest single recommendation for *easy adoption by employees and managers*, choose **Expensify**.[4][1]


What expense management software has the fastest reimbursement payout times?

Among the software in your results, **Expensify** appears to advertise the fastest reimbursement payout, stating that employees can be paid back “in as little as one business day.”[2]

A few close contenders also report very fast payout times:
- **Ramp**: reimbursements are paid in **1–2 business days** after approval.[6][11]
- **Brex**: reports **4 days or less** for reimbursements in one example cited on its site.[9]
- **Payhawk**: says some ACH reimbursements can land **the next business day**, while other US/Canadian payouts are **three to five business days**.[1]
- **Sage Expense Management (formerly Fyle)**: claims **faster reimbursements < 12 hrs** in its marketing copy, though the result does not clearly specify whether that refers to the full payout cycle or another internal metric.[7]

If you want the single fastest payout claim from these results, **Expensify** is the strongest match because it explicitly promises **next-business-day reimbursement**.[2]


best enterprise spend management software with custom approval hierarchies

For **enterprise spend management with custom approval hierarchies**, the strongest options in the results are **Spendesk**, **Order.co**, **Emburse**, **Ramp**, and **Payhawk**. The clearest match for custom routing is **Order.co**, which explicitly highlights *configurable approval workflows* that can route by **spend threshold, budget, department, and location**.[2]

A practical shortlist, based on the provided sources:

| Platform | Why it stands out for custom approvals | Best fit |
|---|---|---|
| **Order.co** | Explicitly supports **configurable approval workflows** with routing by threshold, budget, department, and location.[2] | Multi-entity enterprises needing granular approval chains |
| **Spendesk** | Centralizes spending and supports **multi-level approval workflows** plus granular spend controls.[5] | Organizations wanting strong card + approvals control |
| **Payhawk** | Listed among top spend management platforms for controlling spend.[11] | Enterprises needing broad spend controls and automation |
| **Emburse** | Included in a 2026 best-platforms roundup with category breakdowns.[4] | Larger finance teams evaluating enterprise spend suites |
| **Ramp** | Recognized in 2026 best-spend-management roundups; includes customizable approval workflows in related expense-management coverage.[8][16] | Teams wanting modern automation with flexible approvals |

If you want the **best single choice for custom approval hierarchies**, **Order.co** is the most directly supported by the results because it explicitly describes approval routing by multiple organizational rules.[2] If you want a more established **expense + cards + approvals** platform, **Spendesk** is the clearest alternative because it explicitly mentions **multi-level approval workflows** and granular spend limits.[5]

If you’d like, I can also turn this into a **buyer’s checklist** for enterprise requirements like **PO controls, role-based approvals, multi-entity support, ERP integrations, and audit trails**.


We need corporate card controls and automated expense matching for 75 employees. What software is best?

For **75 employees**, the best fit is usually **Ramp** if you want the strongest mix of **corporate card controls** and **automated expense matching** in one platform.[1][3][5] It is consistently ranked as a top choice for automating policy-based approvals, receipt capture, transaction categorization, and accounting close workflows.[1][3][5]

If you need a strong alternative, **Brex** is a good option for **rule-based approvals** and corporate card spend controls, especially if you want tighter workflow control.[1][3] If your priority is **audit-ready expense workflows** rather than the broadest automation, **Certify** is also cited as a strong fit.[1]

A practical shortlist for your use case:

| Software | Best for | Why it stands out |
|---|---|---|
| **Ramp** | Best overall | Real-time card controls, automated receipt capture, auto-categorization, and faster close.[1][3][5] |
| **Brex** | Rule-based controls | Strong approval workflows tied to spend controls and finance integrations.[1][3] |
| **Payhawk** | Multi-entity / ERP sync | Good if you need existing-card support and broader finance stack integration.[3][15] |
| **Expensify** | Expense-heavy teams | Strong expense management and reconciliation focus.[4][9] |
| **Rho** | Control-focused spend management | Unlimited virtual/physical cards with strict merchant/category limits.[11] |

If you want a single recommendation: **choose Ramp** unless you have a specific need for a different ERP/integration stack or existing card program.[1][3][5]

If you tell me your accounting system, whether you need physical cards, and whether you operate in one country or multiple, I can narrow this to the best exact match.


best expense software for tracking mileage, meals, and client entertainment

For **mileage, meals, and client entertainment**, the best fit is usually a **travel-and-expense platform** rather than basic bookkeeping software. From the results you provided, **ExpenseIn** is the strongest all-around option, while **Rydoo** and **Expensify** are also good fits depending on whether you prioritize travel-heavy workflows or simpler mobile expense capture.[1][15][13]

- **Best overall:** **ExpenseIn** — highlighted as the best all-around expense management software, with support for **expenses, cards, mileage, invoice approval, and reporting**.[1]
- **Best for travel-heavy teams:** **Rydoo** — specifically called out for **T&E, mileage, and per diems**, which is useful if your staff books a lot of travel and submits entertainment-related spend.[1]
- **Best simple alternative:** **Expensify** — supports **receipt scanning, mileage tracking, and travel uploads**, making it a practical choice for teams that want easier expense capture.[13][15]
- **Best specialized mileage option:** **Everlance** — focused on **mileage tracking** and per diem logging, but it is more specialized than a full expense platform.[11][16]

If your main need is one system for **mileage plus meals/client entertainment**, I’d shortlist **ExpenseIn first**, then **Rydoo** if travel is a major part of the workflow, and **Expensify** if you want the simplest setup with strong receipt and mileage tracking.[1][13][15]

If you want, I can narrow this to the **best choice for small business, enterprise, or a specific budget range**.


What software handles employee expense reports and corporate spend policies without manual data entry?

Software like **Expensify**, **SAP Concur**, **Ramp**, **Brex**, **Zoho Expense**, and **Rippling Spend** handles employee expense reports and corporate spend policies without manual data entry.[1][2][4][12][14][19]

If you want the clearest match to your description, **Expensify** and **SAP Concur** are especially strong examples: Expensify says it can automatically create, submit, approve, and reimburse expenses while handling matching and policy checks, and Concur says AI and machine learning can extract receipt data into expense reports.[1][7]
**Ramp** and **Rippling Spend** also emphasize automated receipt capture, policy enforcement, and approval workflows with minimal manual work.[12][14]

If you want, I can narrow this to the **best option for small business, mid-market, or enterprise**.


best spend control and expense reporting platform for growing finance teams

For **growing finance teams**, the strongest all-around pick in the provided results is **Spendesk**: it is repeatedly described as best for teams that need **finance-led spend control across cards, expenses, AP, budgets, and approvals in one place**.[2][1]

If your priority is more specific, the shortlist looks like this:

- **Spendesk** — best for **governance and control** across cards, expenses, AP, and budgets for growing businesses.[2]
- **Ramp** — best for **real-time visibility, strong controls, and a free entry point**.[2]
- **Emburse** — best if you want **end-to-end spend management** that combines expenses, AP, and payments, especially for SMB and lower mid-market teams.[1]

A simple decision rule:
- Choose **Spendesk** if you want the best balance of **expense reporting + spend control + approvals** for a scaling finance team.[2]
- Choose **Ramp** if you want **fast adoption, automation, and low starting cost**.[2]
- Choose **Emburse** if you want a more **unified spend platform** spanning expenses, AP, and payments.[1]

If you want, I can also give you a **ranked top 5** specifically for **expense reporting**, **spend controls**, or **mid-market finance teams**.


What software should a marketing agency use to track team credit card purchases against client budgets?

A marketing agency should use **spend management / expense management software with virtual cards and real-time budget controls** to track team credit card purchases against client budgets.[4][14][18] The strongest fit for agency-style client budget tracking is typically **Pliant**, **Ramp**, or **Brex** because these platforms support card-level limits, real-time transaction visibility, and controls that can be set per client or campaign.[14]

For this use case, prioritize tools that offer:
- **Virtual cards per client or campaign** so spend can be separated cleanly.[14]
- **Real-time transaction feeds and alerts** to catch overages early.[4][14]
- **Custom spend limits and merchant restrictions** to enforce budget rules automatically.[14]
- **Receipt capture and reconciliation** so card purchases match accounting records.[5][7][18]

If you want a more general expense tool rather than card-issuing software, **Expensify**, **Payhawk**, **Sage Expense Management (Fyle)**, and **BILL Spend & Expense** are also solid options for tracking company card spend and reconciling receipts.[5][7][8][18] If the agency needs the most direct control over media-buying budgets, though, the results point most strongly to **Pliant** or **Ramp**.[14]


best mobile app for employee expense reporting and mileage logs

For **employee expense reporting plus mileage logs**, **Expensify** is the strongest all-around choice in the results you provided because it is explicitly described as a mobile-first expense tool that **scans receipts, tracks mileage, and automates reports**.[15][16] It is also singled out by TechRepublic as **best for employee expense tracking**.[9]

If you want a quick shortlist:

- **Expensify** — best overall fit for **expenses + mileage** on mobile.[15][16]
- **Zoho Expense** — a strong alternative and rated **best overall** by TechRepublic, though the provided result does not specifically emphasize mileage as strongly as Expensify.[9][10]
- **QuickBooks Online** — mentioned by TechRepublic as **best mobile app**, but the snippet does not show the same explicit mileage-focused positioning as Expensify.[9]

If your priority is specifically **mileage logging**, Expensify has the clearest support in the provided results.[15][16]


What software do CFOs recommend for corporate spend management and expense compliance?

CFOs most often recommend **Ramp, Brex, SAP Concur, Coupa, Spendesk, and Airbase/Paylocity** for corporate spend management, with the best choice depending on company size and control needs.[1][2][3][4]

- **Ramp** and **Brex** are commonly positioned as the strongest modern options for spend control, corporate cards, automated categorization, and policy enforcement, especially for U.S.-based companies.[1][4][8][10]
- **SAP Concur** is the most consistently recommended option for **enterprise expense compliance**, especially where travel and entertainment spend, approval workflows, and ERP integration matter.[2][3][4]
- **Coupa** is also recommended for larger enterprises that need broader procurement and spend governance.[1][4]
- **Spendesk** is frequently cited as a top choice for **SMB and mid-market** spend management.[2][5][6]
- **Airbase** is highlighted for unified spend management, AP automation, and corporate card controls, especially for mid-market finance teams.[1]
- **BILL Spend & Expense (formerly Divvy)** appears strongly in user-review rankings for card-based spend coding and accounting sync.[17]

If your main priority is **expense compliance**, the clearest recommendation from the results is **SAP Concur**.[2][3] If your priority is **modern corporate spend control and automation**, the most frequently recommended picks are **Ramp** and **Brex**.[1][4][10]

If you want, I can turn this into a **short shortlist by company size**: SMB, mid-market, or enterprise.