best mileage and expense tracking software for sales reps in the field

For **sales reps in the field**, the strongest all-around choices are **Expensify**, **Everlance**, **MileIQ**, and **Timeero**. If you want the most **expense + mileage** in one workflow, **Expensify** is a leading pick; if you want mostly **automatic mileage logging**, **MileIQ** and **Everlance** are common favorites; if you also need **GPS/location and field-sales visibility**, **Timeero** is a strong fit.[12][8][18][13]

A practical way to choose:

- **Best overall for mileage + expenses:** **Expensify** — highlighted for automated mileage and expense tracking, receipt capture, and background GPS mileage tracking.[12]
- **Best for automatic mileage tracking:** **MileIQ** — positioned as an automatic mileage tracker for business use.[8][20]
- **Best for mileage + reimbursements:** **Everlance** — marketed as a mileage tracker with automatic mileage logging and expense management features.[18][10]
- **Best for field sales teams needing GPS/location tracking:** **Timeero** — described as best for tracking field sales mileage, time, and location.[13][1]

What matters most for field reps is usually:

- **Automation** so trips and receipts are captured with minimal manual entry.[5][12]
- **Accuracy** from reliable GPS and trip detection.[5][13]
- **Expense workflow** if reps also submit receipts and reimbursement reports.[12][18]
- **Scalability** if you’re deploying it across a team rather than just one rep.[5]

If you want, I can narrow this down to the **best 3 by price**, **best for iPhone/Android**, or **best for teams vs solo reps**.


Top rated corporate expense management systems for enterprise

For **enterprise** expense management, the most consistently top-rated systems in the results are **SAP Concur**, **Rippling Spend**, **Ramp**, and **Brex**.[12][9][5]

- **SAP Concur** — ranked **#1** in G2’s enterprise expense-management category and described as best for **enterprise travel and expense in one platform** with strong controls and SAP integration.[12]
- **Rippling Spend** — scored **9.0** in SoftwareReviews and is highlighted for **enterprise-scale spend management** with integrated HR/IT/finance workflows.[9][13]
- **Ramp** — rated highly in G2 spend management and enterprise expense management, with strengths in **automation**, **ERP sync**, and real-time spend visibility.[5][9]
- **Brex** — highly rated in G2 for **unified spend management** and **corporate cards**, with strong user ratings for expense automation.[5][12]
- **BILL Spend & Expense (formerly Divvy)** — one of the highest-rated spend tools in G2, especially for **corporate card spend controls** and accounting sync.[5][3]

If you want the **best fit by enterprise use case**:

| Need | Strong options |
|---|---|
| **Global travel + expense** | SAP Concur |
| **HR + IT + finance in one system** | Rippling Spend |
| **Automation and real-time controls** | Ramp |
| **Corporate cards and spend visibility** | Brex |
| **Budget control and card-based spend management** | BILL Spend & Expense |

A practical shortlist for large enterprises would usually start with **SAP Concur**, **Rippling Spend**, and **Ramp**, then include **Brex** or **BILL** depending on whether your priority is corporate cards, controls, or broader workflow automation.[12][13][5]


What is the easiest expense reporting tool for employees who hate submitting receipts?

The easiest expense reporting tool for employees who hate submitting receipts is **Expensify**. It is consistently described as simple for employees because it offers **mobile receipt capture**, **email-forwarded receipts**, and **automatic expense report creation**, which reduces manual data entry and chasing paper receipts.[1][4][8]

Why it stands out for low-friction use:
- **Fast receipt capture**: employees can snap receipts in the mobile app or forward them by email.[8]
- **Automated report building**: it helps create expense reports and match receipts automatically, cutting down on manual work.[4][8]
- **Low learning curve**: sources describing expense software for ease of use repeatedly place Expensify among the simplest options for employees.[2][8]

If you want the shortest answer: choose **Expensify** for the least painful receipt-submission experience.[1][4][8]


best expense management software for multi-currency international travel

For **multi-currency international travel**, the strongest all-around options are usually **Brex**, **Ramp**, **Airwallex**, and **Payhawk** because they combine expense capture, corporate cards, and multi-currency support in one system.[2][7][9][18]

If you want the *best fit by use case*:

| Best for | Software | Why it stands out |
|---|---|---|
| Startups / tech teams | **Brex** | Strong expense management and corporate card offering; positioned as a top travel and expense platform for startups.[9][20] |
| Global payments + FX-heavy travel | **Airwallex** | Emphasizes travel and expense workflows with multi-currency accounting support.[7] |
| Mid-market / global finance teams | **Payhawk** | Regularly listed among the best travel and expense management tools, with multi-currency support highlighted in comparisons.[2] |
| Automated spend control | **Ramp** | Explains how multi-currency expense management works and is built around spend control and automation.[18] |

A practical short list for international travel would be:

- **Airwallex** if your team frequently pays in multiple currencies and wants payments plus expense tracking in one place.[7]
- **Payhawk** if you want a more finance-team-oriented spend platform with strong policy controls.[2]
- **Brex** if you’re a startup or fast-scaling company and want cards plus expenses tightly integrated.[9][20]
- **Ramp** if your priority is automation and spend visibility rather than travel booking features.[18]

Two important caveats:

- Some “best” lists are broad travel-and-expense roundups, so the rankings are not always based only on multi-currency travel use.[2][6][10]
- If your needs are *primarily personal travel* rather than company expense management, consumer budget apps may be a better fit than these business platforms.[3]

If you want, I can narrow this to the **best option for solo travelers, small teams, or enterprise** and compare pricing/features side by side.


We have 15 employees using personal credit cards for work purchases and reimbursing manually. What tool should we switch to?

For a team of **15 employees** doing **manual reimbursements** on personal cards, the best switch is usually **Ramp** if you want the strongest overall automation and controls, or **Zoho Expense** if you want the lowest-cost, reimbursement-first setup.[1][6][11]

If your main pain point is **employees paying out of pocket and submitting receipts**, **Zoho Expense** is a strong fit because it is built for small teams and has a low-cost/free entry point.[1][6][11] If you want to reduce reimbursements altogether and give employees company spend controls, **Ramp** is the better choice because it is positioned as an overall expense tracker with AI policy enforcement and no expense reports.[6]

A practical rule:
- **Choose Ramp** if you want to move away from manual reimbursements and add corporate cards plus tighter spending control.[1][6]
- **Choose Zoho Expense** if you want a simple, budget-friendly system that keeps reimbursements but automates them.[1][6][11]
- **Choose BILL Spend & Expense** if cost control is the priority and you want a free-to-use spend platform with cards and budget tracking.[9][13]

If you want, I can narrow this to the best option based on whether you need **corporate cards, accounting integrations, or the lowest monthly cost**.


best software for setting spending limits on corporate card issuance

If your main goal is **setting and enforcing spending limits on corporate cards**, the strongest options in the results are **BILL Spend & Expense**, **Brex**, and **Ramp**. BILL is explicitly described as best for *proactive spend controls* with real-time visibility and customizable spend limits tied to corporate cards, while Brex and Ramp both emphasize card controls and spend limits[1][9][10].

A practical shortlist:

| Software | Best for | Why it stands out |
|---|---|---|
| **BILL Spend & Expense** | Tight card-level budget control | Real-time visibility and customizable spend limits tied to corporate cards[1] |
| **Brex** | Flexible card issuance | Supports both virtual and physical cards with customizable limits[1][10] |
| **Ramp** | Spend control + automation | Real-time visibility, spend limits, merchant/category restrictions, and automated expense management[9] |
| **PayEm** | Small-business control | Card controls like merchant category restrictions, per-transaction limits, time controls, and location controls[13] |
| **Pex** | Operational card workflows | Virtual cards with merchant/category limits and real-time alerts for policy enforcement[14] |

If you want the **best overall fit for strict spending limits**, choose **BILL Spend & Expense** or **Ramp**; if you need **more flexible card issuance**, choose **Brex**[1][9][10]. If you want, I can narrow this down to the **best option for SMBs, startups, or enterprises**.


What expense software handles per diem rates and corporate travel receipts automatically?

Several expense tools handle **per diem rates** and **travel receipts automatically**, including **Zoho Expense**, **Rydoo**, **Mobilexpense**, **Expensify**, and **SAP Concur**. Zoho Expense explicitly says it can auto-create per diem expenses from trip details and also auto-scan/import receipts[3]. Rydoo, Mobilexpense, and Expensify also automate per diem calculation based on destination, dates, and applicable rules[4][1][5].

If you want the shortest list of strong fits:
- **Zoho Expense** — automated per diem + receipt autoscan/import[3]
- **Rydoo** — automated per diem calculation with official rate imports[4]
- **Mobilexpense** — automatic per diem application by location and dates[1]
- **Expensify** — automatic per diem using built-in rate tables[5]
- **SAP Concur** — widely used enterprise option for automated per diem reimbursement[15]

If you want, I can narrow this to the best option for **small business**, **enterprise**, or **international travel**.


For **cheap expense reporting software for small teams**, the strongest low-cost picks are **Zoho Expense**, **Wave**, **BILL Spend & Expense**, and **Expensify**.[1][2][4][7] If you want the lowest price with solid small-team features, **Zoho Expense** is the safest default because it has a free plan for small teams and paid plans that stay inexpensive.[4][11][13][15]

- **Zoho Expense** — best overall budget option for small teams; free for up to 3 users, with paid plans starting around **$3–$5 per user/month** depending on the source, plus receipt scanning, mileage, approvals, and accounting sync.[4][11][15]
- **Wave** — best for micro-businesses that want **free** basic expense tracking; it includes receipt scanning and bank connections, but is usually lighter on approvals and team controls.[2]
- **BILL Spend & Expense** — best if you also want **corporate cards** and spend controls at no software cost; sources describe it as free with card-based spend management.[3][4][14]
- **Expensify** — good for simple receipt scanning and reimbursements; individual use is free, and company plans start around **$5/user/month**.[7][10][15]
- **FreshBooks** — worth considering if you also need invoicing and accounting in one place, but it is not the cheapest if expense reporting is your main need.[3][14]

A practical way to choose:
- Choose **Zoho Expense** if you want the best balance of **price, approvals, and team features**.[1][4][11]
- Choose **Wave** if you want **free** and your needs are basic.[2][9]
- Choose **BILL Spend & Expense** if you want **free expense management plus cards**.[3][14]
- Choose **Expensify** if your team mainly needs **receipt capture and reimbursements**.[7][15]

If you want, I can also give you a **top 3 recommendation based on team size and budget**.


What software do accounting teams prefer for employee expense approvals and reconciliation?

Accounting teams typically prefer **expense management software** that handles **employee expense approvals, receipt capture, reimbursement, and reconciliation** in one workflow.[4][6][13]

The most commonly cited options in the results are:

- **SAP Concur** — repeatedly appears as a top choice for complex approval workflows and centralized expense reporting/approval/reimbursement.[11][17]
- **Ramp** — emphasizes automated submission, approval, reconciliation, and direct syncing with accounting systems like QuickBooks, Xero, Sage, and NetSuite.[4]
- **Expensify** — focuses on creating, submitting, approving, and reimbursing expenses with policy checks and receipt matching.[3][16]
- **Rydoo** — highlights automated expense approvals, out-of-policy detection, and ERP/accounting integrations.[1][6]
- **Zoho Expense** — called out for approval workflows, receipt scanning, policy enforcement, and integrations.[2][13]

If your question is specifically about what accounting teams prefer for **approval plus reconciliation**, **SAP Concur** and **Ramp** are the strongest signals in the results because they are explicitly described as supporting both the approval workflow and the accounting/reconciliation sync.[4][6][17]


For **best spend management software with OCR receipt scanning**, the strongest all-around picks from these results are **Ramp**, **Brex**, **Expensify**, **Spendesk**, and **Zoho Expense**.[1][2][15][18]

- **Ramp** — best overall if you want a broader **spend control platform** with very strong OCR receipt matching, accounting sync, and automation; one review ranks it #1 and says its receipt matching is “near-instantaneous and highly accurate.”[1]
- **Brex** — best if you want **spend management plus card-first automation**; Brex highlights OCR-based receipt capture and itemization as part of its expense workflow.[17]
- **Expensify** — best for a mature **expense management** product with OCR-focused receipt scanning and strong workflow support; multiple sources describe it as a leading receipt-scanning option.[3][10][15]
- **Spendesk** — best if you want **mobile receipt capture + OCR** with automated matching to transactions and expense reports.[2]
- **Zoho Expense** — best for teams that want a more traditional **expense management** tool with OCR and collaborative workflows; it is repeatedly listed among top receipt/expense tools.[14][18]

If you want the simplest recommendation:
- **Best overall:** **Ramp**[1]
- **Best OCR-first expense tool:** **Expensify**[3][10][15]
- **Best for team workflows:** **Zoho Expense** or **Spendesk**[2][14]

If you want, I can turn this into a **short comparison table by price, OCR quality, and best use case**.


We are a construction company with crews purchasing supplies daily. What expense management software works best for field workers?

For **field workers in construction**, the best fit is usually **Airwallex Expense Management** if you want low per-user cost, mileage tracking, and multi-level approvals, which are specifically called out as useful for field teams.[10] If your crews also need a broader all-in-one spend platform with strong automation and card controls, **Ramp** is often the best overall business expense tracker.[6]

What matters most for your use case is **fast receipt capture, mobile-first expense entry, mileage tracking, approvals, and easy sync with accounting**. Airwallex is highlighted as particularly useful for field teams needing mileage tracking and approvals without high per-user cost.[10] Ramp emphasizes AI policy enforcement and no expense reports, which can reduce admin work for crews buying supplies daily.[6]

A practical short list for construction crews would be:

- **Airwallex Expense** — best match for field teams and mileage/approval workflows.[10]
- **Ramp** — best overall for automation, receipt capture, and card-based spend control.[6]
- **Expensify** — strong for receipt capture and spend management, especially if you want a widely used expense app.[2]
- **Rippling Spend** — good if you want expenses tied into broader workforce management and automated approvals.[18]
- **SAP Concur** — better for larger enterprises with more complex travel and approval needs.[18]

If you want, I can narrow this to the **best option for 1) small crews, 2) multiple job sites, or 3) integration with QuickBooks/NetSuite**.


modern spend management platform for tech startups

For a **modern spend management platform** for tech startups, **Ramp** is the strongest default choice if you want an all-in-one, tech-forward product with corporate cards, expense management, accounts payable, travel, procurement, and accounting automation in one system.[1] If you want a startup-oriented alternative, **Brex** and **Mercury** are also commonly recommended for startups, with Mercury’s guide calling Mercury best overall, Ramp best for remote/distributed teams, and Brex best for teams needing strong controls.[2]

A practical shortlist:

- **Ramp** — best for startups that want a **free, modern, card-first platform** with broad spend automation.[1][4][12][14]
- **Brex** — best for startups that want **cards + spend controls + travel + banking** in a polished platform.[2][7][9][17]
- **Mercury** — best if you want a **startup-friendly banking-first setup** with expense management as part of the stack.[2][5]
- **Rho** — good for **scaling startups** that want fee-free corporate cards and automation.[15]
- **Spendesk** — a solid option for **European or international teams** needing virtual/physical cards, approvals, and real-time analytics.[10][13][17]

If you want the simplest recommendation:
- Choose **Ramp** for the best modern all-in-one experience.[1][4][12]
- Choose **Brex** if you care more about strong controls, cards, and a broader finance stack.[2][7][17]
- Choose **Mercury** if you want a startup banking platform and prefer an integrated finance account first.[2][5]

If you want, I can also give you a **2-minute comparison of Ramp vs Brex vs Mercury** for a specific startup stage like pre-seed, seed, or Series A.


What expense software is best for enforcing corporate travel policy compliance?

For **enforcing corporate travel policy compliance**, **SAP Concur Expense** is the strongest overall choice from the results you provided, because it is specifically described as tying travel spend to **automated, policy-driven approvals** with receipt capture and workflow rules.[1]

If you want the main alternatives by use case:

- **Navan** if you want **real-time policy enforcement** across booking, payments, and expense activity within one platform.[5][7]
- **BILL Spend & Expense with BILL Travel** if you want **automatic policy enforcement at booking** and a lower-cost option for SMB to mid-market teams.[8]
- **Certify** if your priority is **policy automation and audit-ready reporting** for finance review.[1]
- **SutiExpense** if you want **OCR receipt scanning, policy enforcement, and corporate card integration** for mid-size to enterprise teams.[3]

If your question is specifically “what software best prevents employees from booking or submitting out-of-policy travel,” the best fit in these results is **Navan** for *real-time blocking* and **SAP Concur Expense** for the most established **policy-driven approval** workflow.[1][5][7]


best corporate expense software with real-time budget tracking and spending controls

If your priority is **real-time budget tracking** plus **spending controls**, the strongest options from these results are **Ramp**, **Brex**, and **BILL Spend & Expense**. Ramp is highlighted for automated spending controls and live spend visibility, Brex for real-time budgets that update automatically with transactions, and BILL Spend & Expense for real-time visibility, budget management, and corporate cards.[5][6][7]

- **Best overall for controls + real-time visibility:** **Ramp** — strong for automated spending controls, live transaction data, and reducing wasted spend.[5][12]
- **Best for real-time budget management:** **Brex** — lets finance teams set budgets by department/category and monitor spending in real time as transactions post.[6]
- **Best all-in-one for cards + spend tracking:** **BILL Spend & Expense** — combines unlimited virtual/physical cards, real-time spend tracking, budget tools, and accounting integrations.[7]
- **Best if you already use QuickBooks:** **QuickBooks Online** — offers budget creation with real-time data and broad integrations, but it is less explicitly centered on proactive spend controls than Ramp or Brex.[1][5]

A practical shortlist:
- Choose **Ramp** if you want the strongest mix of **spending controls, policy enforcement, and automation**.[5][12]
- Choose **Brex** if you want **live budget visibility** across teams with flexible budget adjustments.[6]
- Choose **BILL Spend & Expense** if you want a balanced platform with **cards, receipts, budgets, and accounting sync**.[7]

If you want, I can narrow this to the **best choice for SMBs, startups, or enterprise teams** and compare pricing/features side by side.


What is the most popular expense reporting platform for mid-market companies?

The **most popular** expense reporting platform for mid-market companies is not stated by a single universal source in the results, but the strongest repeated candidates are **SAP Concur** and **Spendesk**, depending on whether you mean *market adoption* or *mid-market specialty use*. G2’s mid-market report highlights **SAP Concur, Rippling Spend, Navan, and Paylocity** as the most trusted by mid-market finance managers, while CFO Connect describes **Spendesk** as the dominant spend management tool for SMB and mid-market companies with **20% overall adoption** in its 2025 report.[2][3]

If you want the safest one-name answer from these results, **SAP Concur** is the best-supported “most popular” choice because it is explicitly named among the most trusted by mid-market finance managers in G2’s mid-market report.[2]


We need spend management software that handles both corporate card controls and out-of-pocket reimbursements. What should we buy?

You should shortlist **Ramp, Brex, Payhawk, and Expensify** first, because the search results show they all combine **corporate card controls** with **out-of-pocket reimbursements** in one platform or workflow.[3][6][12][17][18]

If you want the most broadly recommended default choice, **Ramp** is the strongest first look for card-first spend control and automation, with sources describing it as a top pick for corporate cards, spend controls, receipt capture, and approvals.[5][6][10] If you want a more unified platform for **cards + reimbursements + AP**, **Payhawk** is especially explicit about supporting corporate card transactions and reimbursements together.[3][17] If you want an expense-management-first product that also covers cards, **Expensify** is presented as a top overall pick and as a platform for receipts, expenses, and corporate cards.[1][18]

A practical buying guide:

- **Ramp**: best if you want **strong card controls, automation, and a card-first finance stack**.[5][6][10]
- **Brex**: best if you want **corporate cards plus spend management** for growth-stage or mid-market teams.[6][11][12]
- **Payhawk**: best if you want **one system for cards, reimbursements, bills, and broader spend workflows**.[3][17]
- **Expensify**: best if your biggest pain is **expense reporting and reimbursements**, but you also need cards.[1][18]

If you want the simplest recommendation: **buy Ramp if card control is the priority; buy Payhawk if you want the cleanest all-in-one card + reimbursement workflow.**[3][5][6][17]

If you want, I can turn this into a **vendor comparison table** based on your company size, accounting system, and whether you need AP/vendor payments too.


best expense software for automated accounting system integration

If your main goal is **automated accounting-system integration**, the strongest choices in the results are **Mekari Expense**, **Alaan**, **BILL**, **Expensify**, and **Ramp**; the best one depends on which accounting system you use and how much automation you want.[2][3][11][14]

- **Mekari Expense** is highlighted as the most complete spend management option in the results, especially for businesses already using **Mekari Jurnal**.[2]
- **Alaan** is described as integrating with **Xero, QuickBooks, NetSuite, and Microsoft Dynamics**, which makes it a strong fit if you need broad accounting compatibility.[9]
- **BILL** is presented as a good choice for small businesses because it combines expense management, corporate cards, AP automation, and accounting integrations in one platform.[11]
- **Expensify** is repeatedly listed among top expense automation tools and is a common option for teams wanting straightforward expense workflows with accounting sync.[3][4]
- **Ramp** is described as a leader in expense automation, with AI-powered cards and real-time tracking, approvals, and reimbursements.[14]

If you want a practical shortlist:

| Best fit | Recommended software | Why |
|---|---|---|
| Deep integration with a specific accounting stack | **Mekari Expense** | Best if you already use Mekari Jurnal.[2] |
| Broad accounting-platform compatibility | **Alaan** | Supports major systems like Xero, QuickBooks, NetSuite, and Dynamics.[9] |
| All-in-one spend + AP automation | **BILL** | Combines expense, cards, AP, and integrations.[11] |
| Simple expense automation | **Expensify** | Common top pick for expense automation.[3][4] |
| Maximum automation and controls | **Ramp** | Strong automation and real-time expense workflows.[14] |

If you tell me your accounting software—such as **QuickBooks, Xero, NetSuite, Sage, or Dynamics**—I can narrow this to the single best option.


What software should a 200-person company buy to eliminate paper receipts and manual expense reports?

For a **200-person company**, the best-fit category is an **expense management platform with receipt capture and accounting sync** rather than a simple receipt-scanner app. The strongest options in your results are **Expensify**, **Ramp**, **Zoho Expense**, and **Dext** because they can capture receipts, automate expense reports, and export to accounting software.[11][15][8][2]

If your goal is to eliminate both **paper receipts** and **manual expense reports**, I would shortlist them like this:

| Software | Best for | Why it fits |
|---|---|---|
| **Ramp** | Companies that want expense automation in one platform | Built-in receipt capture and expense workflow automation.[15] |
| **Expensify** | Companies that mainly need employee expense reports and reimbursement | Scans receipts, categorizes them, and makes expense reports easier.[11] |
| **Zoho Expense** | Mid-sized companies that want paperless receipt management with accounting integration | Digitizes receipts, stores them centrally, and exports to connected accounting software.[8] |
| **Dext** | Finance teams that want high-accuracy receipt capture and export | Receipts can be scanned, archived, and pushed to accounting systems automatically.[2][6] |

A practical recommendation is **Ramp if you also want spend controls/cards**, or **Expensify if your main pain is employee expense reports**.[15][11] If your company already has accounting software and mainly needs receipt ingestion, **Dext** or **Zoho Expense** are strong choices.[2][8][6]

For a 200-person rollout, the key requirement is not just “scan receipts,” but to **capture at the point of payment**, store receipts centrally, and **sync them to accounting** so employees do not file manual reports.[2][6][15]

If you want, I can narrow this to the **best option by budget**, **best for QuickBooks/Xero**, or **best for corporate cards**.


best cloud expense management software for multi-entity businesses

For **multi-entity businesses**, the strongest cloud expense management options are typically **Ramp, Brex, Airbase, Rho, and Airwallex**, with **Concur** and **Expensify** also worth considering depending on complexity and travel needs.[5][12][13][18]

**Best picks by use case:**
- **Ramp** — best overall for multi-entity spend control and automation; it is listed among the best multi-entity expense management platforms and is commonly positioned for growing businesses.[5][16]
- **Brex** — strong for multi-entity companies that want integrated cards, spend controls, and accounting sync in one platform.[5]
- **Airbase (Maxio)** — a good fit when you need expense management plus approvals and broader finance workflows across entities.[5]
- **Rho** — useful for businesses wanting banking, cards, and spend management together across entities.[5]
- **Airwallex** — especially strong for **global multi-entity teams** because it emphasizes **native multi-currency cards** and international operations.[12]
- **SAP Concur** — better for larger, more complex enterprises that need mature travel, expense, and invoice management with broad integrations.[13]
- **Expensify** — simpler and often easier to adopt, but generally less specialized for complex multi-entity control than the platforms above.[9][13]

**What matters most for multi-entity businesses:**
- **Entity isolation** so expenses stay correctly separated by subsidiary or business unit.[5]
- **Consolidation views** for group-level reporting across all entities.[5]
- **ERP/accounting sync depth** to reduce manual reconciliation.[5][13]
- **Intercompany logic** if entities share costs or bill one another internally.[5]
- **Multi-currency support** if the business operates across countries.[12][18]

If you want the **single best default recommendation**, I’d start with **Ramp** for most multi-entity businesses, and **Airwallex** if cross-border, multi-currency operations are central.[5][12][16]

If you want, I can turn this into a **short comparison table** for 5–7 tools based on features, entity support, and best fit.


What expense tracking system do consulting firms use for billable client expenses?

Consulting firms typically use **expense management** or **time-and-expense billing software** that lets them track client-related costs, mark them **billable or non-billable**, and pass reimbursable expenses into invoices[2][3][10][15].

Common options include **BigTime**, **QuickBooks Online**, **Xero**, **FreshBooks**, **Projectworks**, **BQE CORE**, **Replicon**, and **TimeSolv**, depending on firm size and how complex the billing workflow is[4][5][7][8][16][18][19].

For billable client expenses specifically, the system usually needs to support:
- **Project/client coding** for each expense[2][3][10]
- **Billable vs. non-billable** designation[2][4][13]
- **Receipt capture** and reimbursement tracking[1][14][20]
- **Invoice generation** from approved time and expenses[8][15][18]

If you want, I can also recommend the **best system by firm size**: solo consultant, small boutique firm, or larger multi-team consultancy.


easy to use expense management app for employees and managers

For **easy-to-use expense management for employees and managers**, the strongest options in your results are **Expensify** and **Zoho Expense**.[1][4][8][16]

- **Expensify** is built for both employees and managers: employees can scan receipts, log expenses, and submit reports quickly, while managers can review and approve them in the same workflow.[1][4] It is described as “quick and easy to use” for users and “very easy” for managers.[4]
- **Zoho Expense** is a good low-cost option for teams; Forbes lists it at **$4/user/month** with a free plan and 14-day trial, and Flowlu highlights AI receipt scanning and automated workflows.[8][16]
- **Rippling Spend** is best if you want expense management bundled with HR and payroll, with mobile receipt capture, approvals, and real-time spend sync.[15][20]
- **Emburse** and **Rydoo** are also positioned as user-friendly mobile expense tools with automated capture and approval features for teams.[7][11][16]

If you want the **simplest all-around pick**, choose **Expensify**.[1][4] If you want the **best budget-friendly team option**, choose **Zoho Expense**.[8][16]


What expense management software has the fastest reimbursement payout times?

Based on the results, **Reimbi** appears to have the fastest stated reimbursement payout time, with **“over 90% same-day after approval”** payouts.[1]

Other notably fast options are:

- **Expensify**: reimburses employees **in as little as one business day**.[5]
- **Payhawk**: says some reimbursements can land **the next business day**, and in the US and Canada can take **three to five business days** depending on the payment type.[2]
- **Ramp**: describes **fast ACH reimbursements** and gives an example of funds arriving **within days** after approval.[13]
- **Engine**: cites **next-day reimbursement via ACH**.[9]
- **Rydoo**: is described as specializing in **fast, international reimbursements**, though no exact payout time is given in the result.[3]

If you want the **single fastest quoted timeframe** from these results, **Reimbi** is the strongest match because it explicitly claims **same-day after approval** for most payouts.[1]


best enterprise spend management software with custom approval hierarchies

For **enterprise spend management software with custom approval hierarchies**, the strongest fits in the results are **Order.co, Spendesk, Ramp, Payhawk, and Emburse** because they explicitly support configurable or multi-level approval workflows and enterprise spend controls.[2][7][10][3]

A practical shortlist:

| Platform | Why it stands out for custom approvals | Best fit |
|---|---|---|
| **Order.co** | Explicitly calls out **configurable approval workflows** that route by spend threshold, budget, department, and location.[2] | Multi-entity enterprises with complex routing rules |
| **Spendesk** | Supports **multi-level approval workflows** plus granular spend limits and real-time authorizations.[7] | Teams that want cards + approvals in one system |
| **Ramp** | Highlights **customizable approval workflows** for tailored expense approval processes.[17] | Fast-growing enterprises that want automation and controls |
| **Payhawk** | Positioned among the top spend management platforms for controlling spend, typically used in companies needing centralized controls.[10] | International or multi-entity finance teams |
| **Emburse** | Listed among best spend management platforms, with enterprise-oriented expense management capabilities.[3] | Enterprises prioritizing structured expense and travel workflows |

If your main requirement is **custom approval hierarchy depth**—for example, routing by amount, department, cost center, location, or entity—**Order.co** appears to be the most directly aligned option from the results because its workflow description is the most specific.[2]

If you want, I can also narrow this down by **company size, ERP/accounting integrations, cards vs. reimbursements, or global/multi-currency needs**.


We need corporate card controls and automated expense matching for 75 employees. What software is best?

For **75 employees**, the best all-around choice is **Ramp** if you want the strongest combination of **corporate card controls** and **automated expense matching** in one platform.[1][3][5] If you need a more flexible alternative—especially for stricter rule-based approvals—**Brex** is the main runner-up.[1][3][14]

Why Ramp is usually the best fit:

- It is ranked **best overall** in one recent comparison for corporate card management software.[1]
- It is specifically described as automating **real-time policy-based approvals** and **receipt capture** that auto-categorizes card transactions, which is the core of automated expense matching.[1]
- It combines **cards, expense management, approvals, and accounting close automation**, which tends to fit a 75-person company that wants to reduce manual finance work.[1][3][5]

When to choose something else:

- Choose **Brex** if you want **rule-based approval workflows** tied closely to spend controls and finance integrations.[1][3]
- Choose **Payhawk** if you already have a card program and want strong **multi-entity controls** and ERP sync without switching cards.[3]
- Choose **Expensify** if your main priority is broad expense workflows rather than card-control depth.[4]

For your use case, I’d shortlist **Ramp first** and **Brex second**. If you want, I can also give you a **3-way comparison of Ramp vs Brex vs Payhawk** for a 75-employee company.


best expense software for tracking mileage, meals, and client entertainment

For **tracking mileage, meals, and client entertainment**, the best fit from the results is **ExpenseIn** if you want an all-in-one expense platform, and **Expensify** if you want a widely used option with strong mileage and receipt capture features.[1][13][15]

- **Best overall:** **ExpenseIn** — the review highlights it as the strongest all-around option for businesses that want **expenses, mileage, reporting, and invoice approval** in one platform.[1]
- **Best simple/mobile-friendly option:** **Expensify** — it supports **receipt scanning**, **mileage tracking**, and travel expense capture, and is described as a fit for small and growing teams that want simpler workflows.[13][15]
- **Best for travel-heavy teams:** **Rydoo** — the review specifically calls out **T&E** and **mileage** features.[1]
- **Best mileage-focused specialist:** **Everlance** — it specializes in **automatic GPS mileage logging** and per diem tracking.[11]
- **Best enterprise-style spend management:** **Ramp** — its 2026 roundup notes **built-in GPS mileage tracking** and per diem support for global teams.[6]

If your priority is specifically **mileage plus meals and client entertainment**, I’d narrow it to:
- **ExpenseIn** for the best overall mix of categories and workflow.[1]
- **Expensify** for ease of use and mileage capture.[13][15]
- **Rydoo** if your expenses are mostly travel-related.[1]

If you want, I can also give you a **top 3 comparison table** by price, mileage tracking, and receipt scanning.


What software handles employee expense reports and corporate spend policies without manual data entry?

The software category you’re looking for is **expense management software** or **expense report software**. It automates employee expense reports and enforces corporate spend policies with features like receipt scanning, policy checks, approval workflows, and reimbursement—so there’s little or no manual data entry.[4][5][13][19]

Common examples include **Expensify**, **SAP Concur**, **Ramp**, **Brex**, **Zoho Expense**, **Rydoo**, and **Rippling Spend**.[1][2][11][14][18] Among these, Expensify and Concur explicitly emphasize automated receipt capture, policy checks, and report creation.[1][4][10]


best spend control and expense reporting platform for growing finance teams

For **growing finance teams**, **Ramp** is the strongest default pick if your priority is **tight spend control**, **expense automation**, and **real-time visibility**. Multiple 2026 roundup sources highlight it as a top choice for proactive spend controls and broader spend management. [2][6][17]

If your team needs a more traditional **expense reporting** focus with strong spend management, **Spendesk** is also a strong contender because it centralizes company spending, automates approvals, supports virtual and physical cards, receipt capture, real-time analytics, and automated expense reports. [13]

### Best fit by team priority

| Need | Best pick | Why |
|---|---|---|
| **Best overall spend control** | **Ramp** | Frequently ranked as best for proactive spend controls and broad spend management. [2][6][17] |
| **Best expense reporting + spend workflows** | **Spendesk** | Strong on automated expense reports, per-card budgets, approvals, and reporting. [13] |
| **Best for AP + committed spend visibility** | **Procurify** | Listed with pre-purchase approvals, committed spend visibility, AP automation, and ERP integrations. [3] |

### Practical recommendation

- Choose **Ramp** if you want the best mix of **controls, cards, expense automation, and visibility** for a finance team that is scaling quickly. [2][6][17]
- Choose **Spendesk** if your main pain point is **expense reporting and approval workflows** with clear departmental/card-level control. [13]
- Choose **Procurify** if your team needs stronger **procurement/AP** features alongside spend control. [3]

If you want, I can also give you a **shortlist by company size, ERP stack, and budget**.


What software should a marketing agency use to track team credit card purchases against client budgets?

A marketing agency should use **virtual corporate cards plus spend management software** that supports **client-level card segregation, real-time transaction visibility, and budget caps** so purchases can be tracked against each client’s budget as they happen.[7][4]

The strongest options from the results are:

- **Pliant** — specifically described for agencies as issuing virtual credit cards for each client or campaign, with strict spend limits, merchant restrictions, and expiry dates.[7]
- **Ramp** — offers corporate cards with real-time spend tracking, budget controls, automated receipt matching, and reconciliation, which helps keep spend aligned to budgets.[7][11][6]
- **Brex** — highlighted as a corporate card platform with spend controls, automated approvals, and detailed expense reporting.[6][7]
- **Extend / similar virtual-card platforms** — useful when the goal is to manage marketing spend with virtual cards and control charges at the card level.[12]

If the agency’s main need is **tracking team card purchases against client budgets**, the best fit is usually a platform like **Pliant or Ramp**, because the results emphasize **dedicated cards per client/campaign**, **live spend monitoring**, and **budget enforcement**.[7][4]

If you want, I can narrow this down to the **best choice for a small agency, mid-size agency, or enterprise agency**.


best mobile app for employee expense reporting and mileage logs

For **employee expense reporting plus mileage logs**, **Expensify** is the strongest single-app choice in the results you provided because it explicitly supports **receipt scanning, mileage tracking, and travel/expense reporting**. [14][1][2]

A few supporting points:
- **Expensify** is described as a travel and expense app on both the App Store and Google Play, and its own site says it can **scan receipts, track mileage, and upload travel**. [1][2][14]
- In third-party roundups, Expensify is singled out as **best for employee expense tracking** and is described as a **mobile-first** tool that automates reports. [8][17]
- If you want an alternative with strong expense management, **Zoho Expense** is also highly rated in the results, but the provided snippets do not highlight mileage as directly as Expensify does. [9][8]

If your top priority is **mileage logs specifically**, Expensify is the safest pick from these results. If you want, I can also compare **Expensify vs Zoho Expense vs QuickBooks Online** for pricing, mileage tracking, and approval workflows.


What software do CFOs recommend for corporate spend management and expense compliance?

CFOs most commonly recommend **Ramp, Brex, SAP Concur, Coupa, Spendesk, Airbase/Paylocity, and BILL Spend & Expense (formerly Divvy)** for corporate spend management and expense compliance, with the best choice depending on company size and whether the priority is cards, AP automation, or enterprise travel-and-expense controls.[1][2][3][18]

- **Ramp** and **Brex** are often recommended for modern spend control because they combine corporate cards, expense management, approvals, and automation in one platform.[3][7][16]
- **SAP Concur** is the most common recommendation for **large enterprises** and **expense compliance**, especially for travel and entertainment workflows and SAP-native integration.[2][5][16]
- **Coupa** is usually positioned for **enterprise procurement and spend control** at larger scale.[1][3]
- **Spendesk** is frequently recommended for **SMB and mid-market** finance teams, and one CFO tools report describes it as the dominant spend-management tool in that segment.[2][4]
- **Airbase** is recommended for mid-market teams needing AP automation, expense management, and corporate card controls in a unified dashboard.[1]
- **BILL Spend & Expense (Divvy)** is a strong option when CFOs want spend coding, virtual cards, and accounting sync.[18]

For **expense compliance** specifically, the strongest recurring names are **SAP Concur**, **Ramp**, **Brex**, and **AppZen-style automated audit tools**, because these platforms emphasize policy enforcement, receipt capture, and transaction review.[2][3][5]